Overview

BACKGROUND

Transforming Agriculture through Diversification and Entrepreneurship (TRADE) Programme is a Government of Malawi 6-year initiative funded by the International Fund for Agricultural Development (IFAD) and Opec Fund for International Development (OFID) whose overall goal is to contribute to improved sustainable livelihoods of rural people in Malawi through Value Chain commercialisation and resilience of rural poor and smallholder’s producers”.

TRADE Programme specifically seeks to: (i) increase.production and productivity by smallholder farmers; (i) functionally upgrade smallholder farmers and the rural poor to undertake new functions such as processing, storage, packaging to capture more value; (ii) improve horizontal linkages by strengthening the capacities of cooperatives to provide market access functions to smallholder farmers; and, (iv) improve vertical linkages between stakeholders at different functional levels of the commodity chain, including private sector.

TRADE intends to support rural entrepreneurs, focusing on youths and women to develop and sustain their agribusiness enterprise opportunities and ensuring that commodities are nutrition sensitive.

This objective will be achieved through targeted support to smallholder farmers and non-farm actors to benefit from commodity markets, improved access to rural financial services, market and business development services and partnerships with the private sector.

The programme directly contributes to Pillar 1 of MW 2063 and Strategic objective 2 of the Malawi Country Strategic Opportunity (COSOP 2016-2021) “Smallholder households access remunerative markets and services”. It also contributes to Strategic Objective 1 of the COSOP “Smallholder households become resilient to natural shocks” by focusing on the promotion of climate-smart agriculture and the mainstreaming of nutrition in all project activities. Under the Ministry of Local Government as lead agency, TRADE will be implemented under 3 interlinked components namely: sustainable producer-private partnerships; enabling environment for smallholder commercialization and component; and, institutional support and programme management. With a total target of 300,000 households,.

TRADE will initially cover 11 districts (Mchinji, Ntchisi, Dedza, Blantyre, Kasungu, Nkhata-Bay, Rumphi, Karonga, Lilongwe Rural, Thyolo and Chitipa) placed into Sclusters namely Thyolo-Blantyre; Ntchisi-Kasungu-Mchiji; Karonga-Chitipa; Rumphi-Nkhata-Bay; Lilongwe-Dedza focusing on7 commodities (groundnuts, soyabeans, sunflower, Irish potato, dairy, beef and honey).

It is in view of this background that TRADE Programme is looking for highly motivated and experienced candidates to fill different positions tenable in various TRADE Programme Offices as follows:

POSITION: ASSISTANT PROCUREMENT AND CONTRACTS OFFICER

Number of positions: One (1)

Reporting to: PROCUREMENT AND

CONTRACTS SPECIALIST

JOB PURPOSE

To support in managing procurement processes and contract administration aspects and. ensuring compliance with Government of Malawi (GOM) Procurement regulations and ensure due diligence to comply with IFAD Procurement Guidelines and handbook

KEY DUTIES AND RESPONSIBILITIES

The post-holder shall provide support in:

  • developing appropriate procurement systems and.procedures for effective planning and monitoring of procurements under the project;
  • Overseeing preparation and consolidation of inputs to the Annual Procurement Plan;
  • reviewing the manual on procurement by partners (under component 2) and grant recipients (under component 2), which sets the minimum standards of compliance for the procurement of goods and services under TRADE financing;
  • training (on the job) implementers in the preparation of terms of reference, specifications and proactive follow-up of these inputs in the bidding processes;
  • Preparing bidding documents based on acceptable bidding standards;
  • ensuring all prior review requirements such as obtaining of the No Objectons from IFAD are complied with in a timely manner;
  • ensuring that all the due tendering processes are adhered to: sufficient publications, strict adherence to deadlines, transparency in communications with bidders, publication of bid results, etc.;
  • ensuring acceptable record keeping in procurement with at least a complete procurement file for each procurement from start to cotract finalization.
  • Maintain all procurement records in a form appropriate for regular auditing and spot checks by supervision missions;
  • communicating to all implementing entities and service providers their responsibilities and requirements with respect to procurement in keeping with prevailing Government practices which are acceptable to IFAD;
  • quarteriy reports of progress with preparing implementation of the Procurement Plan, and regularly inform the National Programme Coordinator of problems and make proposals to overcome bottlenecks;

MINIMUM ACADEMIC QUALIFICATIONS AND EXPERIENCE

  • A university degree in Procurement and Supply or CIPS Advanced Diploma in Procurement and Supply MIPS Members are encouraged to apply
  • Five (5) years experience in procurement and contracts management of Programmes or businesses with similar funding mechanisms and size.

APPLICATION MODALITY

Interested and qualified candidates should send their applications together with copies of certificates, CVs and names of three traceable referees clearly indicating the position being applied for on the email heading (for emails of envelopes (for hard-copies) not later than 18th May 2022 to:

The National Programme Coordinator

Transforming Agriculture through Diversification and Entrepreneurship (TRADE)

P.O. Box 2135

Lilongwe.

Or Email: administration@tradeprogramme.org

Area 9 Plot Number 328.

TRADE Programme is an equal opportunities employer.

Women candidates are encouraged to apply.