Alliance One Tobacco (Malawi) Limited is a subsidiary of a trusted provider of responsibly sourced, independently verified, sustainable and traceable agricultural products and ingredients, operating in Malawi servicing the needs of its shareholders and their customers. A career opportunity has arisen in our organisation for the position of Office Administrator within the Finance Department.


The successful applicant will report to the Finance Director.

Key responsibilities include (but not limited to) the following:

  • Prepares and consolidates all foreign payments to foreign suppliers and liases with the bank to ensure remittances are processed timeously.
  • Prepares MRA payments for Non Resident Tax deducted on payment of foreign coisultancy fees and liaises with MRA on issuance of Tax Clearance Certificates timeously.
  • Prepares MRA Bond applications in respect of Bank Guarantees for Tobacco Cartons and Green Tobacco for importation and re-exportation
  • Prepares all bank transfer letters and liaises with the bank to ensure transfers are processed accordingly.
  • Creates all Vendors in SAP and processes any vendor changes that may be required.
  • Drafts and prints Finance Department general correspondence and maintains general filling
    system for Finance Director and Finance Manager
  • Prepares and submits Company’s Annual Returns to the Registrar of Companies in liaison with the Company Director/ Public Oficer.
  • Liaises with Company Director/ Public Officer on Company Property matters and Company Secretarial work.
  • Oversees maintenance of company houses as and when request by the occupants.
  • Ensure that ESCOM and Water bills for Factory, Warehouses and vacant houses are settled timeously.
  • Prepares and purchase pre-paid airtime for employees entitled to the benefit and processes payment for Postpaid Airtel, TNM and MTL invoices for the company.
  • Liases with utility providers on issues pertaining to payments and other general matters
  • Prepares and purchases Prepaid Fuel for Assistant Managers and Managers entitled to the benefit.
  • Liaise with Fuel Supplier on issuance/cancellation of Fuel Cards for Senior, Management Staff and pool vehicles
  • Supervises the Archivists to ensure that all archived records are kept in a good archiving system for easy retrieval.
  • Ensures that the 5S Standards are adhered to by supervising the messenger to ensure that offices, Kitchen and toilets are maintained hygienically.


  • Minimum of Advanced Diploma in Business Management
  • Bachelors Degree in Business Management or related field is an added advantage.
  • Must have 5 years experience in office administration and Secretarial Computer literate is a must.


  • Should be a team player
    Should be of sober habit with good interpersonal skills
  • Must have good Communication skills
  • The positions will be based in Lilongwe, and a competitive remuneration and the normal company benefits will be offered.

Send your application with names of three treceable referees and clearly marked “Office Administrator” on the envelope no later than 20th August, 2022.

The Human Resources Service Controller
Alliance One Tobacco Malawi Limited
P.O. Box 30522