Overview

CARE is a leading humanitarian organization dedicated to fighting poverty and social injustice with a special emphasis on women and girls. CARE International is a global force and a partner of choice within a worldwide movement dedicated to ending poverty in over 100 countries.

We are known everywhere for our unshakable commitment to the dignity of people. CARE partners contribute to the empowerment of the most marginalized and vulnerable rural women and girls to exercise their rights.

CARE International in Malawi was awarded a cooperative agreement from the U.S Agency for International Development’s Bureau of Humanitarian Affairs (USAID/BHA), to implement a five- year (FY20-FY24) Resilience Food Security Activity (RFSA) to improve and sustain the food and nutrition security of vulnerable populations in Zomba and Mangochi Districts.

CARE is working in a consortium with Save the Children, Emmanuel International, WaterAid, NASFAM, and IFPRI, as well as other associated organizations and partners.

Consequently, CARE Malawi is looking for suitably qualified persons to fill the vacant positions available in the TITUKULANE Project based in Zomba.

PROCUREMENT SPECIALIST

Position description

The Procurement Specialist (PS) will report to the Head of Operations and she/he will be responsible for efticiently managing the procurement functions. The primary responsibility on the position is to ensure timely procurements of quality goods and services at reasonable prices to support program implenmentation.

The position requires good judgement and professionalism in handling procurement of goods and services in order to protect the interests of the organization and ensure compliance with established organizational and donor policies and procedures.

Specific Roles and Responsibilities
The successful candidate will be expected to perform the following specific duties:

  • Receive procurement requisitions and perform all necessary checks on accounting codes, authorized signatures, budget allocations and descriptions to ensure completeness and correctness of procurement requisitions before processing.
  • Ensure all vendors created in the system have valid support documents and justifications,
    approved by IPC and have been vetted in the system for anti-terrorism
  • Obtain quotation from approved vendors in line with CARE’s and donor’s policies
  • Prepare the Summary of Bid Analysis for all procurements that require summary bid analysis as per the procurement policy.
  • Prepare the Purchase Orders for review by the Head of Operation and approval by the Head of Finance
  • Prepare the monthly procurement status report and share with all concerned parties in the organization
  • Follow up all outstanding procurements with suppliers to ensure delivery of goods and
    services is compieted within the stipulated time
  • Filling of all procurement related documents at the PMU for TITUKULANE Program and all
    vendor set up forms for audit purpose.

Minimum Required Qualifications, skills and relevant work experience

  • Degree in Procurement and Supply Chain or its equivalent
  • Minimum of 5 years experience with an INGO in a similar position. Certification in Procurement and Supply Chain is an added advantage
  • Good team player, strong listening skills and demonstrative learning attitude, hardworking and devotion who can adapt chalienging situations without compromising compliance and quality.
  • Ability to work independently with minimal supervision as weli as to work as part of a team.
  • High leve! of integrity.

Applicants who meet the required qualifications and experience should send their applications through email to:

mwicarerecruit@care.org

Addressed to the attention of:

The Country Director
CARE Malawi
P/Bag A89
LILONGWE.

Closing date for receipt of applications is 28 September 2022.

Only short-listed candidates will be contacted.

CARE has zero tolerance to sexual exploitation and abuse and has a Protection from Sexual Exploitation and Abuse (PSEA) Policy which outlines expected behaviors and responsibilities of all staff and CARE related personnel (consultants, vendors, partners, project participants, etc.).

All potential candidates will be required to complete a Self-Declaration Form and those successful will be expected to sign up to the Code of Behavior contained in the PSEA Policy.