Job Title: Project Field Officer DRR

Reports to: COOPI – DRR Program Manager

Place of Assignment: Nsanje with frequent field travel to Chikwawa

Position type: Full-time – fixed term renewable. Project position for initially 9 months with possibility of extension.

Starting date: 01 October 2021 (subject to final project approval by the donor).


COOPI is a leading humanitarian NGO that has been working in Malawi since 1999, focusing on resilience building and DRR in the most vulnerable and flood/drought prone districts of the country. COOPI has been awarded a project to support Disaster Risk Reduction and Early Warning activities in Nsanje and Chikwawa districts.

The project titled “Strengthening disaster preparedness and adaptive response capacities of rural communities in Chikwawa and Nsanje districts for improved resilience” is being implemented in close collaboration with the Department of Disaster Management Affairs (DoDMA) and its sub-national entities.


Under the direction and supervision of the COOPI – DRR program manager, the Project Field Officer shall plan, implement, monitor and document all DRR activities with the purpose of increasing awareness and resilience of vulnerable populations to disasters and the predicted effects of climate change in Nsanje and Chikwawa Districts.

The DRR Project Field Officer shall also provide necessary technical support, related trainings, follow-up, and guidance to targeted community members, stakeholders and partners and also provide feedback and reports to the DRR Programme manager within stipulated timeframes. In particular, the position shall support and build capacity of the local Disaster Risk Management (DRM) authorities from district to village levels to improve early warning services, as well as disaster preparedness and response in the event of natural and man-made disasters.

The Field Officer shall also apply a child friendly and gender sensitive focus in the implementation of all activities.


  1. Project Implementation and Management
  • Support the implementation of Hazard Vulnerability and Capacity Assessment (HVCA) and development of DRR action plans;
  • Guide the development of DRR/climate change risk messages and identification of sustainable communication channels
  • Support mapping and assessment of community based early warning systems (CBEWSs) and their linkages to national early warning systems;
  • Identify and address capacity gaps and training requirements of district civil protection committees;
  • Organize DRR/DRM/EWS cross district learning exchange visits;
  • Support the implementation of disaster simulation exercises (drills);
  • Support identification of DRR physical mitigation measures and its implementation using community structures. Train communities on maintenance of these structures;
  • In collaboration with DoDMA and local DRM structures facilitate mainstreaming of DRR/CCA into development planning;
  • Ensure production of field reports capturing the progress and impact of the project on people’s life;
  • Flag immediately to the COOPI DRR program manager any possible implementation delays or constraints;
  • Ensure gender equality issues at all times during project implementation, and involve all gender and marginalized groups in assessments, training and DRR plan developments;
  • Maintain awareness of any possible project implementation risks and develop risk mitigation plans.
  1. Monitoring and documentation
  • Support development of project cycle management tools and ensure its application;
  • Support the development of a project implementation plan;
  • Conduct field monitoring visits and provide coaching to beneficiaries and sub-national stakeholders as needed or directed by the DRR program manager;
  • Support and collaborate in training, monitoring and evaluation activities by DoDMA and other stakeholders relevant to the project;
  • Prepare regular quality field reports and share with line manager and make them available for relevant COOPI programme staff;
  • Assist in facilitating monitoring visits of UNICEF and/or COOPI to the project sites;
  • Identification and documentation of project progress, impact and lessons learned for broad sharing, including UN agencies and the humanitarian sub-committee.
  1. Financial Management and Reporting
  • Support budget management and provide advice on the utilisation of budget and other necessary budget adjustment and planning;
  • Work closely with the COOPI finance department in the coordination of the budget monitoring and review to ensure the project is delivered in a timely and cost effective fashion;
  • Flag immediately any suspected fraud/corruption or any misuse of project funds.
  1. Other Tasks
  • Perform other tasks as requested and guided by the line Manager.



  • Bachelor’s Degree in Development, Social Science, Environmental Science, Disaster Risk Reduction, Disaster Risk Management or other related discipline. Master’s degree will be considered as an advantage.


  • Minimum 5 years working in Disaster Risk Reduction / Disaster Risk Management / Natural Resources Management (NRM), Early Warning Services (EWS) or related field;
  • Demonstrated experience in Monitoring, Evaluation Accountability and Learning (MEAL) and Project Cycle Management (PCM);
  • Experience in procurement is an advantage;
  • Previous working experience with COOPI is an advantage.


  • Good level of English (Spoken and written);
  • Excellent command of Chichewa or another language spoken in Malawi (Spoken and written);
  • Disaster management in the Government, UN and non-governmental institutions, policy and law related to disaster management and human security;
  • Policy related to disaster management and human security;
  • Diverse and complex problem-solving abilities;
  • Office management;
  • Knowledge of UNICEF and COOPI procurement guidelines is an advantage.


  • Excellent representational and communication skills, with a proven ability to coordinate with and influence others. This includes diplomacy and good interpersonal skills;
  • Strong analytical, planning and prioritisation skills with the ability to work independently with initiative and a capacity to remain calm under pressure and not lose sight of strategic priorities;
  • Experience of working with and developing the capacity of beneficiaries and institutions.
  • Excellent team leadership and management skills and the ability to motivate and facilitate the work of teams/colleagues.
  • Demonstrated experience of integrating gender and diversity issues into development and emergency programmes;
  • Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts and committed to equal opportunities;
  • Facilitation skills;
  • Financial management skills.

Personal Qualities:

  • Teamwork spirit;
  • Mutual respect;
  • Gender sensitive;
  • Ability to network effectively inside and outside the organisation;
  • Self – initiative;
  • HIV/AIDS and PWD sensitive;
  • Willingness to adhere to Covid-19 code of conduct;
  • Ability to meet deadlines with minimum supervision;
  • Willing to travel frequently and stay temporarily in the remote areas.


  • All project activities must be implemented in a Covid-19 safe manner, respecting social distancing rules, relevant hygiene rules, respecting all relevant, frequently changing, government regulations regarding Covid-19 prevention.
  • For personal safety, safety of colleagues and beneficiaries we are working with, Covid-19 vaccination is highly recommended.
  • The selected candidate will be required to sign COOPI’s Code of Ethics, and Policy on Prevention of Sexual Exploitation and Abuse.
  • COOPI promotes gender balance in its recruitment policy – therefore female candidates are encouraged to apply.
  • Candidates from Nsanje and Chikwawa are encouraged to apply.


Deadline for applications is 30th August, 2021, 16:00 CAT.

Applications are accepted by e-mail to:


Copy to: admin.malawi@coopi.org

Hand or postal delivery to:

COOPI Cooperazione Internazionale

Att. DRR Program Manager

Physical Address:

Area 12, Plot 107



Postal Address:

P/Bag 67


Documents required:

  • Letter of motivation
  • Curriculum Vitae including names and contacts of 3 professional referees.