JOB ADVERTISEMENT

Closing date: Friday, April 25, 2025

 



Contractual

(Renewable Basing On Performance)

         Lilongwe

 

GREAT ENTREPRENEURSHIP CLUB LIMITED (GECL)

This is a private Microcredit Agency registered in line with Financial Services Act (2010) and Micro Finance (Microcredit Agency) Directive (2018) offering loans to individuals and entrepreneurs. GECL is a subsidiary of Great Dominion Holdings Limited (GDHL).

 

POSITION: ADMINISTRATIVE ASSISTANT

Contract (Performance Based Renewal)

 

GECL seeks to urgently engage suitably qualified Malawians to fill the vacant position of Administrative Assistant tenable in Lilongwe.

 

Role Overview:

Administrative Assistant’s main role is to provide support to the team and all clients at GECL, by handling a variety of tasks in order to ensure that he / she is providing high standard public relations and protocol services. Besides he / she is expected to be handling all interactions between the organization and other stakeholders in a positive and productive manner to ensure a smooth operation of GECL.

 

Duties & Responsibilities

• Handle walk-in clients.
• Direct visitors to the appropriate person and office.
• Attend to queries by employees and clients.
• Manage the premise log of who is entering and exiting the premise.
• Data capturing using required systems, maintain and update company databases.
• Prepare requisitions, vouchers, organize a filing system for important and confidential company documents.
• Ensuring all administrative payments are done on time and posted into the accounts and assist in preparation of assorted accounts and financial reports.
• Manage office supplies stock and place orders.
• Maintain a company calendar and schedule appointments.
• Schedule meetings and logistical arrangements for officers (provide meeting support as needed)
• Ensure that office equipment is functioning at all times
• Distribute and store correspondence (e.g. letters, emails and packages).
• Maintain the reception area, keeping it clean and free of clutter while ensuring that the office premises are tidy at all times through supervision of cleaners.

 

Key qualities

• Ability to work in a fast-paced environment and able to complete assignments in a timely manner.
• Must have self-drive, excellent interpersonal and communication skills & team working spirit.
• Must be conversant with modern corporate governance practices including reporting.
• Must be proactive and create a positive experience for others.
• Highly organized with strong attention to detail and solid knowledge of office procedures.

 

Qualifications and Experience

• Minimum of an Advanced Diploma or Bachelor’s Degree in Business Administration or related field.
• Previous experience as an administrative assistant or in a similar role is preferred.
• Proficiency with computer systems and software, such as Microsoft Office and email.
• Excellent organization and time management skills.
• Ability to multitask and handle a high-volume workload  Fluency in English is required and additional language skills.

 

Remuneration   

An attractive remuneration in line with the Institution salary structure will be offered to the successful candidate.

 

How to apply: 

Applications must be accompanied by:

• A concise letter, outlining how the applicant meets the requirements for this position and providing a written consent to be subjected to whatever recruitment probity checks necessary.
• Detailed curriculum vitae with contact details of three traceable referees of good standing.
• Certified copies of academic and professional qualifications.
• A certified copy of a valid identification document (ID) such as a national ID.

 

Please note that applications that do not meet all the requirements specified above will not be considered. Only shortlisted applications will be acknowledged.

Applications can be e-mailed to etm@gecmw.org or blessingskaphinde@yahoo.com

 

Via WhatsApp 0999 64 24 93    

Or hand deliver to

Team Leader

Great Entrepreneurship Club Limited,

Great Dominion Complex,

Area 49 - New Shire,

P.O Box 30544,

Capital City,

LILONGWE 4.

Deadline is Friday, 25^th April, 2025 at 4:00pm. Only short-listed candidates will be acknowledged and invited for interviews.