ADMINISTRATIVE ASSISTANT
Full Time
May 18, 2024
Lilongwe, Malawi
June 4, 2024

Company: Atomic Energy Regulatory Authority (AERA)

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Overview

THE ORGANISATION

The Atomic Energy Regulatory Authority (AERA) was established through the Atomic Energy Act Number 16 of 2011 with the purpose of providing adequate protection for people and the environment in present and future generations against the harmful effects of ionizing radiation. The Mandate of AERA is to exercise regulatory control over the importation, exportation, production, processing, handling, use, holding, storage, transportation and disposal of radiation sources, nuclear material and other radioactive materials in order to protect the public, workers and the environment against the harmful effects of ionizing radiation.

In accordance with the foregoing mandate, the vision of AERA is to be an excellent regulatory authority in ensuring nuclear and radiation protection of the public, workers and the environment. The mission of AERA is to regulate the usage of radiation sources, nuclear material and other radioactive materials in an effective, efficient and transparent manner for the protection of people, workers and the environment against the harmful effects of ionizing radiation.

In order to effectively pursue its mandate, AERA requires a competent and motivated work force. Accordingly, applications are invited from suitably qualified candidates to fill various vacant positions tenable at its Offices in Lilongwe. They are challenging positions requiring mature and judicious persons with well-rounded experience, strong business acumen and entrepreneurial attitude, able to meet agreed performance targets and move the Authority towards achieving its mandate. The specific positions being advertised are as follows:

Administrative Assistant – Grade AE6
Number of Posts: One (1)
Reporting to: Human Resource and Administration Manager

Purpose of the Job

To provide secretarial and administrative services to the Authority

Key Roles and Responsibilities 

  1. Taking dictation, transcription and composing correspondences
  2. Handling telephone calls
  3. Dealing with all incoming and outgoing emails;
  4. Preparation of relevant papers for meetings and ensuring that papers/files for such meetings are complete and up to date;
  5. Arranging office appointments and engagements;
  6. Making and coordinating travel arrangements;
  7. Indexing business correspondence;
  8. Organizing office refreshments, wall charts, year planners, among others;
  9. Controlling stationery and other office materials for the office;
  10. Supplying and providing approved reference materials to stakeholders;
  11. Supplying and providing approved reference materials to stakeholders; and
  12. Any other duties relevant to the post as may be assigned;

Minimum required qualifications and work experience

  • Diploma in either Administrative Studies, Business Studies, Business Administration/Management or any other related qualification from an accredited institution recognized by NCHE.
  • Two (2) years’ experience in a similar position.

Additional Skills and Abilities

  • Proven administrative/secretarial background;
  • Proficient skills in Microsoft Office (MS Word, Excel and Access);
  • Excellent oral and written communications skills;
  • Experience of establishing and maintaining office systems;
  • High integrity and honesty personality;
    Flexibility and ability to multi-task and meet deadlines;
  • Excellent word processing skills;
  • Experience of working with senior managers;
  • Pleasant and courteous personality;

Interested applicants who meet the minimum requirements should submit their application letters with certified copies of certificates, detailed up to date Curriculum Vitae (CVs) with three traceable referees and a copy of National ID to:

The Executive Director,
Atomic Energy Regulatory Authority,
Private Bag 368,
LILONGWE 3

Closing date for receiving applications is Tuesday 4th June 2024.

Applicants must clearly write the position being applied for on the envelope.

Only shortlisted applicants will be acknowledged and invited for interviews.

Disclaimer

Atomic Energy Regulatory Authority is an equal opportunity employer therefore female candidates are encouraged to apply.