VACANCIES

Project Hope Namibia in Malawi (PHN-MA) seeks qualified Malawian candidate to fill various positions for the USAID funded Ana ndi Achinyamata Patsogolo Activity (ANAPA) Project, a project aimed at preventing new HIV infections and improve the health wellbeing and Protection of Children, Adolescents, their families and Young Women (CAFYW) living with, affected by and vulnerable to HIV. ANAPA will be implemented in high HIV burdened nine districts in Malawi (Blantyre, Chikwawa, Lilongwe, Machinga, Mangochi, Mulanje, Phalombe, Thyolo and Zomba). The program focus on Orphans and Vulnerable Children (OVC) and Adolescent Girls and Young Women (AGYW) and Adolescent Boys and Young Men (ABYM). The approach is also including but not limited to System Strengthening, Continuous Quality Improvement (CQI) in close collaboration with Government of Malawi (GoM). 

1.Families Matter Program (FMP) Facilitator (40).

Reporting to: District Team Lead

Duty Station: Blantyre, Phalombe, Zomba and Machinga

Job Summary:

Reporting to the District Team Lead, the FMP Facilitator will be responsible for the delivery of community-based behavioural intervention with fidelity to small groups of parents/caregivers following a pre-established curriculum. for the delivery of FMP trainings for caregivers of VCAY with fidelity.

Specific Responsibilities and Duties:

• Support the Social Worker to develop the FMP component of the district ANAPA work plan.
• Lead the day-to- day activities of FMP including the necessary materials.
• Collaborate with other ANAPA staff, community members and former graduates of FMP to mobilize FMP participants.
• Enrol FMP participants and conduct pre-intervention survey.
• Implement FMP curriculum with fidelity:
  • Lead discussions on sensitive topics in an inclusive manner while keeping the discussion on track and giving feedback.
• Use tools during facilitation (e.g., audio equipment, visuals, flipcharts to record participant responses).
• Model communication skills and parenting behaviour and answer questions.
• Implement Standard Operating Procedures for responding to trauma or disclosure of child sexual abuse (CSA) when necessary and attending regular staff meetings and trainings throughout the project.
• Create a safe and respectful environment for caregivers to share experiences, discuss challenges, and learn from each other.
• Conduct immediate and 6 months’ post-intervention surveys.
• Conduct FMP participants’ satisfaction survey.
• Collaborate with other ANAPA staff to improve participation and graduation rate of FMP participants. This includes layering of multiple services including Village Saving Loan (VSL) group and income generating activities using the FMP/Care Group platform.
• Support the M & E team to measure the impact of participation in FMP.
• ES data collection, data entry, data analysis and presentation.
• Any other responsibility assigned by the Team Leader

Minimum Qualifications, expérience and required skills :

• ONLY those Fully certified or provisionally certified by CDC-Atlanta to facilitate FMP.
• Minimum education level of a diploma in a related field.
• Comfortable and confident to openly discuss sexuality issues.
• Prior experience in facilitating groups of adults.
• Experience in child & adolescent development, parent-child communication, and/or HIV prevention.
• Knowledge of child rearing: Candidates with their own preadolescent children or older or have worked with or cared for children in this age group are desired.
• Familiarity with the culture: ability to speak the same language as participants, living in the same or a similar community, and being of the same ethnicity as participants.
• Familiarity and experience working with families.

2.Job Title: Data Entry Clerk (DEC)
Reports to: District MEL Officer
Location: Blantyre (4); Mangochi (3), Machinga (3), Thyolo (3), Phalombe (3), Chikwawa (2), Mulanje (2), and Zomba (7)

Job Summary:

DECs will be responsible for data entry, quality assurance, mentorship, analysis, and reporting for DREAMS and OVC activities. He/she will also provide support and verify data for site-specific or district-wide activities under the guidance of the District MEL Officer. The DEC will work directly with community-based cadres to ensure data captured in District Health Information System 2 (DHIS 2) and paper-based files are filed and maintained accordingly.

Duties and Responsibilities

• Support timely data entry into the DHIS2 to ensure accurate and timely input of project-related information, supporting MER activities for the ANAPA program.
• Provide first line of data management support to frontline staff responsible for capturing data, such as DREAMS Club Mentors.
• Verifies data for completeness, cleanliness, accuracy and documents-related data quality challenges.
• Provides first-line support on data management processes at facility and district level.
• Maintain a weekly schedule for regular field visits for mentoring and supervisory and provide data quality assurance and verification.
• Provide weekly report to the supervisor on the data entry status (received versus captured).
• Manages physical and digital paperwork, organizes data entry outputs, and secures hard copies to ensure efficient retrieval and data integrity in accordance with the ANAPA filing system SOPs.
• Participates in and supports routine Data Quality Assessments (RDQA)
• Maintain good communication with Community Cadres and Supervisors.
• Adhere to policies and procedures in day-to-day operations.
• Respond timely to information queries.
• Comply with data integrity and security policies.

Qualifications and experience required

• A Diploma in Statistics/Applied mathematics and economics or related fields.
• Experience in data entry, management and analysis of OVC and DREAMS data is an added advantage.
• Proven ICT skills, specifically in Microsoft Office packages and DHIS 2

Specific Knowledge, Skills and abilities Required.

• Possess excellent communication skills.
• Good command of the English language
• Typing and data entry skills
• Attention to detail, results-driven and ability to work under pressure.
• Ability to work independently and within a team.

3.Job Title: Finance Officer (7)
Reports to:Accountant
Location: Blantyre, Chikwawa, Thyolo, Mulanje, Phalombe, Machinga and Mangochi

Job Summary:

The Finance Officer role is responsible for the day-to-day administration and data entry of Ana Ndi Achinyamata Patsogolo (ANAPA)’s finance activities. The role supports the accountant to implement effective and efficient financial management controls in collaboration with the Project Hope Namibia (PHN).

Specific Responsibilities and Duties:

• Ensure all project-related transactions are conducted, processed, and recorded in QuickBooks with supporting documentation in line with the ANAPA Chart of Accounts.
• Help ensure that expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable) and PHN policies and procedures.
• Review expense reports, mobile money request forms, travel advances, and other requests against support documentation prior to processing for payment and reimbursements.
• Support the Accountant in processing payroll and preparing social charges (Pension) and tax remittances (PAYE) for staff each month.
• Support the Accountant in processing income tax remittances for consultancy fees paid every month.
• Support the Accountant in performing monthly bank reconciliations and making sure the PHN accounts are matched with the monthly bank statements.
• Support the Accountant to manage all financial transactions, including funds transfers from PHN, local currency exchange, and estimate upcoming cash needs and accrue expenditures for budget forecasts.
• Maintain accurate and up-to date files in SharePoint and other platforms to back up files for the finance office.
• Support the Accountant with compiling the monthly payments for local structures.
• Assist the Accountant in monthly reconciliation of Account Receivables and Account payables at the end of every month.

Minimum Qualifications, Experience & Skills

• Bachelor’s degree in finance, or related area, or ACCA
• 2 years of experience in a relevant accounting.
• Knowledgeable of USAID policies and regulations regarding financial management and compliance
• Strong practical knowledge of Quick Books.
  • Knowledgeable of USAID policies and regulations regarding financial management and compliance
  • Strong computer skills, including advanced proficiency with Microsoft Excel spreadsheets, email, Internet and Microsoft Windows applications
  • Strong attention to detail and interpersonal communication skills
  • Willingness to travel out of duty station and to district offices.
• Strong organizational and interpersonal skills.
• Ability to work independently, prioritize work assignments, meet deadlines, and exercise professional judgment in a team set up.

4.Job title: Human Resources/ Administration Assistant
Reports to: Human Resources Officer
Location: Blantyre, Mangochi, Machinga, Phalombe, Mulanje, Chikhwawa, Zomba, Thyolo.

Job Summary:

The purpose of the Human Resources (HR)/Administration Assistant is to support the implementation of HR operational services to ANAPA through the provision of timely HR operational support in the key areas of staff benefits, staff information, recruitment, and archiving.

Specific Responsibilities and Duties:

• Maintain employee files securely and in compliance with legal and ANAPA recordkeeping guidelines.
• Provide administrative support including filing, scanning, photocopying, and archiving to the HR records.
• Prepare recruitment lists and job postings for distribution internally and externally, organize resumes and job applications for easy review and in a central folder.
• Prepare new employee files for district community structures. Organize interviews and administer contracts.
• Work with the Logistics Office to provide working equipment for all new employees.
• Organize meeting venues and logistics (workshops, trainings, meetings)
• Prepares monthly payroll for temporary staff for approval, on timely basis.

Minimum Qualifications, Experience and skills

• Bachelor’s degree/Diploma in human resources or related field
• One (1) year experience in HR and administration.
• Proven working experience in Malawi labor laws.
• Good interpersonal skills, excellent organizational skills with a keen eye for detail.
• Proficiency in MS Office suit

5.Job Title: Driver (18)
Reports to:   Procurement and Logistics Officer

Job Summary:

Perform tasks related to driving vehicles of Ana Ndi Achinyamata Patsogolo (ANAPA), under Project Hope Namibia (PHN) that are entrusted to you in a safe and economical manner, in conjunction with PHN policy and the traffic laws and regulations of Malawi.

Specific Responsibilities and Duties:

• Always ensure safety of passengers & luggage.
• Observe speed limits and all PHN travel guidelines.
• Ensure proper communication procedures
• Maintain vehicles allocated in sound mechanical condition.
• Ensure washing & general cleaning of vehicles is maintained.
• Ensure First Aid Kits are complete and spare & tools are in allocated vehicle.
• Perform minor repairs as required and recommend major cases to the garage.
• Ensure that all vehicles have log sheets and pens.
• Maintain accurate vehicle records to ensure that all trips, fuel fill-ups, time and mileage readings are recorded.
• Submit all vehicle log sheets monthly to the Logistics Officer.
• Ensure to check vehicle on daily basis and submit check list report to Logistics Officer.
• Submit field trip report after every trip to the Logistics Officer.
• Prompt delivery of all mail and maintain record on delivery book, inclusive of cheques and equipment.

Minimum Qualifications, Experience and skills

• MSCE
• Defensive driving.
• 3 Years Driving Experience & some mechanical experience.
• Understanding of the Geographical area of assignment.
• Good oral and written communication and interpersonal skills.
• High level of integrity.

Interested Malawian candidates who meet the above qualifications and experience are requested to submit their Curriculum Vitae with 3 traceable references, cover letter together with copies of certificates to the email address below not later than 5:00pm on 26th April, 2024, and only shortlisted candidates will be contacted.

Email to: recruitmentmw@projecthope.org