Finance and Administrative Officer

An exciting opportunity has arisen within Z+ Plus (Investments) Ltd, a startup company based in Lilongwe.

Key Responsibilities
Under the supervision of the Managing Director, the Finance and Administrative Officer will be responsible for the following:

• Support the Managing Director in ensuring the adherence of Z+ Plus Pharmacy’s operations to Z+ Plus (Investments) Ltd’s rules and regulations.

1. Financial management:

• Lead the budgeting process (compiling, managing, monitoring, and tracking budget (e.g. organizing invoices, checks, & other financials) and preparing periodic financial/cash flow reports, and any other reports deemed necessary
• Monitor budgets and expenditures and contribute to budget planning and revision;
• Ensure the financial transactions are authorized, recorded, filed with adequate supporting documentation, and maintained;
• Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are in accordance with Company finance and accounting policies and procedures;
• Ensure efficient payments and disbursements according to approved policy and procedures
• Prepare and submit timely and reliable financial updates, reports and statements;
• Ensure timely submission of monthly requests, reconciliations and financial statement reports;
• Maintain accurate bank records of cash withdrawals and deposits;
• Support the conduct of financial audits of the Company.

2. Human resources management:

• Support the Managing Director in administering recruitment of staff;
• Support the Managing Director and staff in operational aspects of establishing a network of experts;
• Create, update and maintain organized files and records related to staff, ensuring
  confidentiality of records;

3. Marketing activity management:

• Establish marketing goals to ensure growth in market share and profitability of products and/or services;
• Input into strategic development of plan to support commercial, capitalization and communication objectives;
• Develop and execute marketing plans and programs, both short and long term, to ensure the growth in profit and expansion of company products and/or services;
• Communicate with outside advertising agencies on ongoing campaigns;
• Develop and recommend pricing strategy for the Organization which will result in the greatest share of the market over the long run;
• Conduct marketing surveys on current and new product concepts;

4. Administration, procurement and activity management:

• Manage the procurement of goods and services in accordance with the Company rules and procedures;
• Provide administrative, logistical, and procurement support to the team;
• Ensure proper inventory management, including periodic stock counts;
• Ensure proper function of archive and documentation system;
• Ensure maintenance of up to date register of assets;
• Work with the Pharmacy team to forecast financial transaction needs and support in identification and contracting of suppliers based on project rules and regulations;
• Lead interactions with suppliers;
• Ensure all regulatory filings are performed in a timely manner (e.g. taxation);

5. Any other duties that may be assigned from time related to the role.

Minimum Requirements:

• A bachelor’s degree in accounting, finance and/or administration with at least 5 years of
  relevant work experience in financial management and business administration.
• Alternatively, a diploma in accounting, finance and/or administration with at least 7 years of relevant work experience in financial management and business administration.

Knowledge, Skills and Experience:

• Experience in the pharmaceutical sector is desirable but not a must;
• Work experience with startups and/or family businesses will be an added advantage;
• Excellent Microsoft office skills are necessary; especially in excel for functions relevant
  to financial management and accounting;
• ERP Accounting knowledge will be an asset;
• Must be conversant with financial and accounting terminology;
• Excellent communication skills in English language;
• Good time management skills and ability to work in fast-paced environment;
• Must be a team player – must be able to work effectively with colleagues from diverse
  cultural backgrounds and technical expertise;
• Must be dynamic, self-starter, able take initiatives and innovate.

Interested applicants should address their application letter to:

The Managing director
Z+Plus Pharmacy
P.O Box 1430
Lilongwe.

and send their up to date CVs through zpluspharm@gmail.com not later than April 20, 2024.