The SADC Secretariat invites suitably qualified, experienced, innovative, result oriented and self-driven individuals to apply for the following positions under the Enhancing the Capability and Effectiveness of SADC’S Peace and Security Architecture (ECESPA) Project at SADC Secretariat in Gaborone, Botswana.

Monitoring, Evaluation & Reporting Officer – Grade 6

Primary Purpose of the Job
Responsible for overall monitoring, evaluation and reporting of the ECESPA programme, in line with the SADC Policy Strategy Development, Planning, Monitoring and Evaluation; Project Management Guidelines, EU Reporting and evaluation guidelines.

Duties and Responsibilities

Monitoring and Evaluation

• In close collaboration with the Programme Manager and the Directorate of PPRM, develop project / programme monitoring and evaluation plan for the project
• Coordinate with SADC Secretariat Directorates/units and Member States for collecting data on project indicators.
• Interrogate and analyse data for monitoring and evaluation purposes
• set up monitoring tools to measure progress against set indicators for the project.
• Determine and validate baseline values for the set indicators and align with relevant tools.
• Using validated baseline values to revise targets for the ECESPA project and identify data sources.
• Build capacity of the ECESPA project team on Monitoring and Evaluation.
• Compile and submit periodic internal and external reports on the ECESPA as per guidelines and requirements.
• Convene and facilitate bi-annual lessons learnt sessions on the ECESPA project.
• Develop and keep an updated stakeholder mapping and engagement plan for the ECESPA project.
• Develop and keep an updated risk register of the ECESPA project.
• Determine to what extent has the implementation of the ECESPA plans and programmes contributed towards its longer-term goals, and establish any unanticipated positive or negative consequences of implementation
• Identify the direct tangible outputs and outcomes that the project plans and programmes have delivered as a result of their implementation
• Assess to the project’s contribution towards the SADC RISDP 2020-2030.
• Monitor and evaluate whether the planned activities have been completed on time and within the budget, and identify status of incomplete activities.
• Work with the ECESPA programme Manager on evaluations, audits and close out activities of the project;
• Attend all programme meetings, including Technical Committee (TC) meetings, Programme Steering Committee (PSC) meetings and provide support in developing Annotated Agendas (AA), documentation and record keeping during these meetings;
• Contribute to the production monthly, quarterly and annual progress reports of the ECESPA Programme;
• Feedback any information resulting from the on-going monitoring to the Project Management Support unit so that the latter can improve the project management infrastructure and better guide the Implementers
• Facilitate the establishment of a Knowledge management and information sharing system in collaboration with the ICT Unit for the purposes of documentation and managing the repository of activity and progress reports; research outputs and other related documents.
• Perform any other duties as may be assigned by the Supervising Officer

Qualifications and Experience

Education

• Advanced university degree (Masters) in any of the following fields: Economics, Demography, Development Studies, Social Sciences, Statistics, or other related studies

Professional Certification

• Certification in strategic planning, project management, monitoring and evaluation

Specialised knowledge

• Knowledge of M&E systems and data analysis packages, techniques, packages / systems, principles etc.
• Proficient in the use of computers and computer software relevant to the position

Experience

• At least 7-10 years experience in strategic planning, project planning, monitoring and evaluation within a public sector or regional organization

Skills & Competencies Requirements

• Communication and presentation skills
• Interpersonal skills
• Negotiation, networking and relationship building skills
• Organisational skills (planning, time management, work prioritisation)
• Research, analytical and problem-solving skills
• Results and performance driven
• Capable of maintaining quality whilst working under pressure and adhering to deadlines
• Conceptual and practical thinking
• Customer focused
• Decisive
• Demonstrate ability to work independently and largely unsupervised
• Maintain confidentiality and respectful of sensitive situations
• Methodical and organised, with a high level of attention to details
• Organisational awareness with an understanding of how to engage the organisation to get things done
• Professionalism and adherence to good work ethics
• Question conventional approaches and encourage new ideas and innovations for progress
• Resilience and personal drive, self-motivation
• Results and performance driven
• Team player

Contract duration for the above position is from the date of assumption of duty until June 2028, in line with project duration.

For detailed job descriptions and Submission of applications, please visit the following link :  https://sadc.mcidirecthire.com/external/currentopportunities

Applicants are advised to apply online by attaching Motivation Letter, CV’s, certified copies of educational, professional certificates and references. Applications with inadequate supporting documents will not be considered.

Only applicants who meet the requirements of the SADC Secretariat will be considered for interview. Should you not hear from the SADC Secretariat within two months after the closing date, kindly consider your application as unsuccessful.

Closing Date:  Applications must be submitted not later than or on 21 August 2024

Applications received through any other sources will not be considered.