MULTIPLE POSITIONS
Full Time
February 20, 2024
Lilongwe, Malawi
March 1, 2024

Company: Malawi Red Cross Society

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Overview

The Malawi Red Cross Society (MRCS) was established by Act of Parliament under Chapter 18:09 of the Laws of Malawi as a lead provider of Relief and Development Services to vulnerable members of the community across the country. MRCS is a government subvented organization with a mandate of proving relief and aid to people affected by conflict and disasters through alleviation of human suffering and improving the quality of life of vulnerable communities.

MRCS executed its mandate through the implementation of relief and development activities while disseminating the Movement’s Fundamental Principles. It is a member of the International Red Cross and Red Crescent Movement.

It is one of the over 150 National Red Cross and Red Crescent Societies world over providing Humanitarian Services and assistance to the needy and vulnerable. It is a member of the International Federation of the Red Cross and Red Crescent Societies (IFRC).

Its activities and operations are guided by the Geneva Conventions dating back to 1949, as well as subsequent protocols to the Conventions.

MRCS is urgently seeking to engage the services of suitably qualified, motivated, capable and experienced individuals to fill the following vacant positions:

 

1. BUSINESS DEVELOPMENT MANAGER

Over 80 percent of its funding comes from external partners challenging the sustainability of MRCS core activities in the long run. MRCS would therefore like to grow its business unit by recruiting a Business Development Manager to spearhead its business operations. The candidate must be suitably qualified, motivated, dynamic and capable of leading the current National Society business unit and establishing new strategic business units (SBUs).

The Business Development Manager will help the National Society to expand it’s clientele. The Manager will be the front of the company and will have the dedication to create and apply an effective sales strategy.

The goal is to drive sustainable financial growth through boosting sales and forging strong relationships with clients. She/he will be reporting to the Secretary General.

KEY DUTIES AND RESPONSIBILITIES

Duties and responsibilities of Business Development Manager shall include:

  1. Develop a business growth strategy focused both financial gain and customer satisfaction
  2. Discover and explore business opportunities and customer needs
  3. Screen potential business deals by analyzing market strategies, deal requirements, and financials
  4. Recommend equity investments
  5. Arrange business meetings with prospective clients and partners
  6. Promote the company’s products/services addressing or predicting clients’ objectives
  7. Prepare sales contracts ensuring adherence to law-established rules and guidelines
  8. Keep records of sales, revenue, invoices etc.
  9. Provide trustworthy feedback and after-sales support
  10. Build long-term relationships with new and existing customers
  11. Prepare annual budgets and forecast business sales
  12. Monitor, coach and build the capacity SBU managers and marketers/promoters

SKILLS AND ATTRIBUTES

  1. Proven working experience as a business development manager
  2. A demonstrable track record of developing winning concepts and business proposals for the corporate sector
  3. Line management experience of fundraising roles
  4. Prospecting and cultivating new institutional fundraising leads
  5. Proven sales track record
  6. Market knowledge
  7. Excellent communication and negotiation skills;
  8. Ability to build rapport
  9. Time management and planning skills

QUALIFICATION AND EXPERIENCE
The candidate must be a Malawian national of good standing in the society and should possess the following:

a) A Masters’ Degree in Business Administration, or other relevant qualification.
b) At least 5 years of professional experience in the corporate and business sector
c) Experience in working with fast-growing firms;
d) Experience in business research
e) A self-starter and be able to work with minimum supervision; and
f) Computer literacy with vast knowledge of Microsoft Excel Publisher and PowerPoint.

 

 

2. HEAD OF HUMAN RESOURCE
The Head of Human Resources is responsible for overseeing a comprehensive spectrum of HR-related duties, including the development and implementation of people-centric strategies,adherence to local policies, recruitment, training, performance management, and personnel administration. The goal is to ensure these functions are not only efficient but also in compliance with relevant regulations.

PURPOSE OF THE JOB

The Head of Human Resources is responsible for overseeing a comprehensive spectrum of HR-related duties, including the development and implementation of people-centric strategies, adherence to local policies, recruitment, training, performance management, and personnel administration. The goal is to ensure these functions are not only efficient but also in compliance with relevant regulations.

The Head of Human Resources is responsible for the following:

Human Resources Strategy

  1. Develop and implement HR strategies that align with organizational objectives.
  2. Provide leadership and guidance on HR-related matters to the Senior Management team and Departmental Heads.

Talent Acquisition

  1. Oversee the recruitment process, ensuring the organization attracts and retains top talent.
  2. Collaborate with Heads of Departments and Program Managers to identify staffing needs and implement effective hiring strategies.

Employee Relations

  1. Foster a positive workplace culture that promotes employee engagement and satisfaction.
  2. Address employee concerns, conduct investigations, and resolve issues in a fair and timely manner.
  3. Cultivate and sustain partnerships with social agencies.

Training and Development

  1. Design and implement training programs to enhance employee skills and performance.
  2. Support career development initiatives to facilitate employee growth within the organization.

Performance Management

  1. Design and implement an all-encompassing performance management system
  2. Provide direction for performance improvement plans and recognition programs.

Personnel and Administration

  1. Ensure compliance with local and national labor laws and regulations.
  2. Oversee HR administration processes, including record-keeping, payroll, and benefits administration.

HR Metrics and Reporting

  1. Establish and monitor key HR metrics to assess the effectiveness of HR programs.
  2. Compile monthly reports and submit them to the Director of Finance and Corporate Services regarding HR-related initiatives and outcomes by the 10th of each month.

Human Resource Administration

  1. Monitor and ensure efficient daily management of HR administration.
  2. Develop and update HR policies and procedures.
  3. Develop and monitor overall HR systems across the organization.
  4. Maintain the MRCS pay plan and benefits program.
  5. Keep abreast of the Malawi labour market development

QUALIFICATION AND EXPERIENCE

Education Required
Master’s Degree in Human Resources, Business Administration, or a related field with 5 years proven experience in a senior HR leadership role

Requisite knowledge, ability, and skills
a) Strong understanding of HR best practices, employment laws, and compliance requirements
b) Excellent communication, interpersonal, and negotiation skills.
c) Analytical, investigative and problem-solving skills
d) Strategic thinker with the ability to translate business goals into HR strategies.
e) Knowledge of Organizational change management
f) Excellent writing and reporting skills
9) Availability to travel across the country
h) Ability to work with minimum supervision.

 

 

3. SENIOR ACCOUNTANT – LILONGWE HEADQUARTERS

PURPOSE OF THE JOB
The Senior Accountant supports the Head of Finance and Administration in managing al aspects of Institutional or project accounting by compiling financial information and assisting in the preparation of financial reports.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The Senior Accountant is responsible for the following:

Financial Accounting

  1. Reconciliation of Accounts receivable
  2. Initiate and process journal entries and reconciles general ledger and subsidiary accounts
  3. Receiving and journalizing all duly approved liquidation documents coming from staff on a daily basis and also make sure any related balances due the project and employee are recorded on a daily basis
  4. Reconciling accounts receivable General ledger (G/L) on a weekly basis making sure that all have proper code combinations
  5. Calculating and preparing reimbursement billings and track receivables; reconcile monthly accounts receivable:
    1. Reviewing any travel advance at payment Request stage to make sure that no employee with unliquidated advance in any other receivable accounts is given another advance
    2. Preparing aged statement of accounts for each vendor with outstanding balances, review for accuracy and present them to supervisors for approval every 10th of the month
    3. Preparing monthly receivable reports by the 10th of every month recommending those outstanding advances that need be recovered from the respective staffs’ salaries and action plans for the other advances
    4. Preparing a write off schedule for receivables that may be deemed unrecoverable

Bank and Treasury Management

  1. Retrieving electronic bank statements after every two days
  2. Making sure that that appropriate authorization from authorities is sought when opening new bank accounts and making sure such authorization are properly filed
  3. Making sure that relevant credit and debit bank advices, deposit slips and related documents are received from the banks promptly and attached to the relevant vouchers on a weekly basis
  4. Following up on outstanding items in previous bank reconciliation reports by the twentieth day of every month and take appropriate measures accordingly
  5. Liaising with banks regarding all bank transactions of the Project immediately as the need arise
  6. Preparing a monthly cash request and make sure that enough cash is available to run and implement project activities

Compliance and Tracking:

  1. Maintaining a birds-eye view of overall reporting requirements, financial management and grant timelines for the project
  2. Evaluating, document and monitor compliance requirements for relevant protocols to the project under his or her responsibilities
  3. Reviewing and create systems, processes and templates for tracking individual grant requirements (financial, reporting), including processing internal paperwork for grant reporting deadlines and preparing and submitting funder reports in compliance with financial and admin reporting needs
  4. Ensuring sound project financial, administrative, and programmatic management (i.e.: achievement of contract deliverables, consultant and sub-award tracking, invoicing, effective project burn rates against planned activities, etc.)
  5. Updating project budget forecasts; Review monthly expenses and participate in the preparation and submission of monthly funding requests to donors
  6. Implementing internal controls and best practices across all grant’s functions
  7. Sub-awards and Procurement:
  8. Providing suggestions/inputs on ways to accelerate the capacity of district accountants
  9. Conducting risk assessment of district setups
  10. Training, supporting and providing guidance to Head of Finance and Administration including basic terms of signed agreements, reporting schedule, and documentation for allowable costs
  11. Conducting quality assurance on invoices, payments and expense reports submitted by district project staff to ensure compliance with funder rules and regulations
  12. Ensuring close out of grants and contracts in line with requirements
  13. Serving as the point of contact for assigned grants and subgrants including compliance related inquiries

Financial Management and Reporting

  1. Preparing Budget Comparison Reports by the 10th day of every month
  2. Participating in month end closures by 15th of every month
  3. Assisting with the preparation of project plans, budgets, including budget revisions as requested by the Head of Finance and Administration
  4. Assisting with tne liscal year-end and lixed asset accounting
  5. Recording, classifying and summarizing financial transactions and activities in accordance with generally accepted accounting principles
  6. Cash and provide safe custody of project funds in readiness for disbursement to staff
  7. Ensuring that receipts submitted by staff are accurately checked and computations verified before they are submitted
  8. Timely documentation of all liquidation documents and receipts, and forwarding them to the Head of Finance and Administration for further review and submission to file
  9. Tracking Level of Efforts of all team members in portfolio against project burn rates
  10. Collaborating with project leads in considering/evaluating longer term funding needs of projects and developing individual funding and staffing plans in line with technical requirements
  11. Payment of salaries and ensuring that signing sheets and timesheets are timely signed and submitted
  12. Timely reporting of any financial challenges being experienced to the immediate supervisors

Human Resource Management

  1. Orienting and managing Finance team members under his/her direct responsibility
  2. Identifying training and capacity needs for the finance team members under his/her supervision and organizing capacity building plans from the identified gaps
  3. Assigning work, setting performance targets and conducting appraisals for finance staff members under his/her supervision

Additional Tasks

  1. Documenting and collecting financial management best practices
  2. Supporting and advising the Project Coordinators and Heads of Departments Managers in all financial, logistical and administrative matters.
  3. Supporting and advising on the annual audit’s terms of reference and selection

Education Required

  1. Master’s degree in Accounting, Finance or Business Administration plus 2 years work experience in accounting
  2. Bachelor’s degree in Accounting, Finance or Business Administration plus 10 years work experience in accounting
  3. Professional Accounting qualification – ACCA, CIMA or CA(M)

Requisite knowledge, ability and skills

  1. Knowledge of accounting software is a must
  2. High integrity and honest. Ability to work with minimum supervision.
  3. Excellent communication skills with fluency in English
  4. Ability to use QuickBooks, Microsoft Windows and Microsoft Office Products
  5. Strong organizational and planning skills.

 

 

4. PROCUREMENT OFFICER

PURPOSE OF THE JOB
The procurement officer will support the Head of Logistics and Corporate Services for all MRCS procurement requirements. The Procurement Officer (Sourcing) is fully accountable that all procurement support is carried out according to agreed procurement plans and requests, and procurement systems, procedures, policies and relevant rules and regulations. S/He is responsible for vendor and contract management to easy the operational buying process and for supplier’s onboarding and supplier relationship. Monitor market trends, carry out due diligence checks, negotiations and report saving in form of cost benefit analysis for the organization. Work sometimes as operational buyer when the need arises

ESSENTIAL DUTIES AND RESPONSIBILITIES

The Procurement Officer is responsible for the following:

  1. Receive and check for clarity and approval of all procurement requests from various departments.
  2. Support the MRCS procurements in a timely and cost-effective manner.
  3. Ascertain specifications, financial codes and appropriate authorization on procurements.
  4. Ensuring that all the procurements are conducted as per the approved procurement plans, as well as abiding by the different donor procurement guidelines.
  5. Maintaining and updating the procurement tracker regularly and share it on a weekly basis.
  6. Review and update the procurement status update weekly to keep the program teams updated with the status of their procurements.
  7. Ensuring a proper filing system through the use of e-filling system for all the procurement related documents.
  8. Provide feedback to various vendors on their performance regarding order fulfilment.
  9. Dialogue with vendors to ensure compliance to quality standards as per the MRCS standards
  10. Regular follow up with suppliers to ensure timely delivery of supplies and services.
  11. Proactively track all orders issued out to vendors and ensuring deliveries are made with in the shortest time possible
  12. Generate and Manage purchase orders in accordance with established procurement policies.
  13. Conduct supplier appraisal and commodity price market research
  14. Collaboration with requesting departments to ensure purchased goods conform to specifications.
  15. Prepare and submit procurement monthly report to Head of Logistics and corporate service by 5th date of every month.

Education Required

  1. Bachelor’s degree in Procurement and Supply Chain Management
  2. Professional qualification (CIPS)in Procurement field of study is an added advantage.
  3. Fully paid Member of the Malawi Institute of Procurement and supply chain management
  4. Ability to follow Procurement Donor Rules and Regulations
  5. Fluent in both oral and written English.

Requisite knowledge, ability and skills

  1. Minimum of two (2) years of relevant experience working in procurement, preferably in an NGO/and/or development program, with in depth experience in managing procurement processes;
  2. Strong knowledge and experience of implementing procurement processes, driving contract compliance and embedding buying best practice;
  3. Excellent supplier management skills and a strong ability to hold suppliers accountable to deliver on their responsibilities;
  4. Knowledge of NGO/Donor policies and their compliance requirements in respect of Procurement and wider supply chain activity;
  5. Strong interpersonal and communication skills including influencing, negotiation and coaching.
  6. Excellent organizational skills, with the ability to juggle multiple tasks with competing priorities and simultaneously stick to deadlines, whilst maintaining relationships with suppliers and customers;
  7. Excellent reporting skills, particularly the ability to quickly develop clear and concise delivery tracking, scheduling or pricing while contributing to monthly KPI reports;
  8. Willingness to undertake field travel as required and work in difficult environments according to travel environments;
  9. Excellent oral and written communication skills

 

REMUNERATION
MRCS shall provide the successful candidates with an attractive compensation and benefits package.

Interested candidates who meet the above qualifications and experience are requested to submit their Curriculum Vitae, Cover Letter together with copies of Certificates to the below listed postal and e-mail addresses, not later than Friday 1st March 2024, and only shortlisted candidates will be contacted for interviews.

The Acting Secretary General
Malawi Red Cross Society,
P.O. Box 30096
Lilongwe 3.

Or email:
Business Development Manager: busdev@redcross.mw

Head of Huma Resource: headhr@redcross.mw

Senior Accountant: senioracc@redcross.mw

Procurement Officer: procurevac@redcross.mw

 

Please note that all incomplete applications will not be processed.

MRCS recognizes and promotes gender equity, equality and inclusion in all its areas of programming and does not tolerate any form of sexual exploitation, abuse and harassment.