MULTIPLE POSITIONS

Full Time

January 31, 2024

Lilongwe, Malawi

February 13, 2024

Company: Ministry of Finance

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Overview

Government of Malawi

REQUEST FOR EXPRESSION OF INTEREST (INDIVIDUAL CONSULTANTS SELECTION)

(Appointment Type: Local Hire)

COUNTRY: MALAWI

NAME OF PROJECT: REGIONAL CLIMATE RESILIENCE FOR EASTERN AND SOUTHERN AFRICA 2 (RCRP)

PROJECT ID: P181308

DATE OF ISSUE: 31st JANUARY 2023

TIME COMMITMENT: 100%

ACCOUNTABLE: PROJECT COORDINATOR

DURATION OF ASSIGNMENT: 5 YEARS

The Government of Malawi (GoM) through the Ministry of Finance (MoF) has applied for financing towards the cost of the Regional Climate Resilience for Eastern and Southern Africa 2 (RCRP). The EP&D intends to apply part of the proceeds of this financing to eligible payments under the contract for hiring various Project specialists and an intern.

The EP&D invites applications from suitably qualified and interested candidates to fill the position of Project Engineer, recruited as individual consultants following World Bank Regulations dated September 2023.

1. Position Title: Project Engineer (2 positions)

The Objectives of the Assignment

The overall objective of the assignment is to ensure that all technical engineering related issues connected with the smooth implementation of relevant sub-components are promptly addressed in adherence with the World Bank’s Regulations for IPF Borrowers dated September 2023. In addition, to make sure that issues of concern or for further attention are brought to the attention of the Project Coordinator.

Duties and Responsibilities

The Project Engineer’s duties will include but will not be limited to:

Coordinate all functions and activities related to infrastructure rehabilitation and reconstruction in all sectors across relevant sub-components under the RCRP;
Be involved in infrastructure works designs, production of BoQs and engineering estimates, tendering processes and ensuring designs are in conformity with disaster resilient standards;
Conduct visits at all sites and recommend plans and
options for the rehabilitation and reconstruction of infrastructure;
Guide and work closely with district engineers on coordinating infrastructure rehabilitation and reconstruction works, ensuring compliance with social and environmental safeguards;
Conduct topographic surveys for the design of irrigation, drainage and flood mitigation activities;
Participate in providing guidance in implementation of water supply and water resources and sub-components;
Produce location maps and sketches if necessary for all engineering sites that need maintenance and repair within the project area of relevant sub-components;
Work closely with service providers in different related activities to determine priority works and prepare preliminary designs for reconstruction and maintenance of critical infrastructure and other activities in the project area of relevant sub-components;
Discuss design options with communities and relevant departments so that their inputs can be incorporated in the designs to ensure resilience;Prepare detailed designs and construction drawings for prioritized options for both rehabilitation and reconstruction;
Prepare operation and maintenance manuals for the completed works in collaboration with the relevant sectors. Train and mentor users on the use of operation and maintenance manuals;
Advise the Project Coordinator on all engineering matters that urgently require to be referred to the Project Task Team Leader.
Isolate issues of engineering nature that need the attention of the Project Technical Committees and Project Steering Committee;

Facilitate preparation of work plans and budgets for sectors with infrastructure rehabilitation activities to ensure relevance to outputs and outcomes of the project.
Prepare schedule of works and materials for project activities in collaboration with sector ministries;
Liaise with the Monitoring and Evaluation (M&E) Specialist in producing reports for Project activities

Performance Criteria

The key deliverables shall include the following:

All Project infrastructure designs reviewed on time;
Location maps and sketches for all engineering sites that need maintenance and repair timely produced;
Technical supervision of all construction works conducted to ensure quality;
Changes to engineering construction works properly managed;
Engineering technical advisory provided;
Contractors’ and consultants’ payment claims for engineering works reviewed and assessed; and Engineering project progress reports and other reports timely compiled

Reporting Requirements

The Project Engineer will report to the Project Coordinator on all administrative, operational and technical issues related to his/ her functions.

Qualification and experience

The candidate should meet the following minimum qualifications:

Masters of Science in Civil Engineering, with a minimum of ten (10) years of hands-on work experience, of which a minimum of seven (7) years spent in senior technical positions in climate resilient infrastructure development, the water resources, irrigation, water supply, buildings and roads sectors in Malawi as well as in managing or coordinating the implementation of rehabilitation and/or construction works under donor-funded projects;
Registration with an approved professional body;
Specialization in hydraulic structures, and construction; strong knowledge of water supply and water resources management;
Excellent communications, writing/reporting skills;
Proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);
Strong organizational, self-starting and communications skills;
Good knowledge on and experience working with government institutions and organizations;
Experience working with international and national consultants as well as international and local contractors is important;
Proven experience working on internationally/donor-funded projects is required.

2. Position Title: Project Contract Management Specialist (1 Position)

The Objectives of the Assignment

The overall objective of the assignment is to build capacity of PCU to plan, coordinate, manage and monitor the implementation of Project contracts in adherence with the World Bank’s Regulations
for IPF Borrowersdated September 2023.

Duties and Responsibilities

The specialist’s main tasks include the following (other tasks may be added, by agreement, as the project progresses):

a) Ensure the maintenance of a Contract Documentation Control System and Project archive containing all relevant documents related to the Project, including correspondence, reports, drawings, technical specifications, bid and contract documents, drawings, working papers, and other reference materials used or created during the period of work, in a properly indexed reference format for use by the PCU and outside reviewers. The following documents should be the minimum requirement that should be maintained by the Contract Management Specialist and reported accordingly:

(i) Measurement logs – the cornerstone of FIDIC Contract is that all quantities should be re-measured by the Project Engineer and payment to the Contractor should be made only for the quantities actually measured (that often differ from the quantities in the Contract); compare measured works for payments against actual progress at site in real time before actual payments;
(ii) Activity reports – daily, weekly, monthly reports showing in tabular format quantities of work done, number of staff and equipment involved, consumption of materials, testing and samples etc. The reports should also mention any specific events, incidents, weather conditions etc.;
(iii) Issues Log – a record of all issues that occurred during the execution of works, with appropriate description and indication of the date, cause, remedial measures to be taken, responsible party, status of remediation etc.;
(iv) Variation Orders – critical documents that justify changes in quantities, prices, and time for completion;
(v) Correspondence between the Contractor and third parties (Government agencies, local authorities,
controlling bodies, end users, beneficiaries etc.);
(vi) Inspection and Control Logbook – a record of all inspections, audits and controls performed by any party starting with PCU, but also any third party (environmental agency, financial control, local
authorities etc.).
b) Ensure the establishment of a Contract Administration System for the Project, to track Contractors and Engineers compliance with terms and conditions of contracts, variation orders, address delays in performance, troubleshoot problems, and completion of works;
c) Ensure that all necessary insurances, securities/bonds or guarantees to be provided by consultants and contractors are in place and remain up to date as required by their contracts;
d) Complete orderly and comprehensive closeout of contracts and contract files as per the Contracts;
e) Ensure that the appropriate Engineer provides PCU with full details of the progress and quality of works carried out by each Contractor on a monthly basis;
f) Monitor and report on Contractor compliance with the site specific Environmental Management Plans and Health and Safety Plans and adherence to phased access to site obligations based on any staggered completion of Resettlement Action Plan (RAP) implementation and recommend remedial action to be taken in case of non-compliance;
g) Assist PCU in reviewing Engineers determination on the Contractors’ claims, DAB opinions and decisions on disputes and advice PCU accordingly;
h) Ensure the project procurement plan is updated for the project from time to time (at least annually), including individual subcomponents and other activities;
i) Evaluating the performance capacity of consultants, contractors and suppliers and any others working on the project;
j) He/she will be the de facto M&E person for all contracts and must be able to generate relevant status update information for the Project Coordinator and the Civil Engineer;
k) Once the deliverables are approved by the Civil Engineer (and the relevant government bodies), the Contract Management Specialist will be responsible in ensuring the correct amount is being paid;
l) Develop a risk management system to track all identifiable risks of the Project;
m) Attend site meetings and report on findings, review minutes of site meetings to ascertain the validity of the contents of the minutes for the Project Coordinator and respective User Departments
n) Prepare Contract lists and making follow-up for all contracts implementation;
o) Supervise, monitor and evaluate the consultant’s work from the time they submit the inception and Final report ensuring that the consultants do not deviate from their terms of reference and submit all reports according to the agreed schedules for submission as contained in their terms of
reference;
p) Review and collect monthly and quarterly reports of the consultants with the Project Coordinator and respective User Departments for the attention of the Government and World Bank;
q) Provide remedies against non-performing contractors and consultants by advising the PCU to either:
(i) Deny the approval of non-compliant goods, defective work, or sub-standard materials; or
(ii) Reject non-performing staff; or
(iii) Recommend to PCU the action to be taken in case the contractor/consultant failure to fulfil the contractual obligations.
r) Anticipate claims that may be submitted by Contractors related to Project execution and review recommendations prepared by the appropriate Engineer regarding claims submitted by contractors, and support EP&D’s legal counsel (on technical matters only) to resolve claims;
s) Monitor contractor’s and consultant’s claims and disputes by undertaking the following:
(i) Review the Engineer’s assessments on contractors’ claims and advise the Project Coordinator on any potential issues and recommend remedial actions.
(ii) Convene meetings with contractors and the Consultant to allow ample opportunity for identification and early resolution of potential disputes.
(iii) Collaborate with the Consultant and prepare EP&D responses on contractors’ referrals to Dispute Boards as they may arise from time to time.
t) Provide expert assistance to the client in responding to issues referred to Dispute Avoidance and Adjudication Board (DAAP) and Arbitration by the Contractors as need arises;
u) Identifying, developing and implementing contracts management systems and tools that have the capacity to contribute to sustained improvements in project performance, including financial monitoring and control;
v) Identifying contract management issues and proposing solutions, including financial monitoring and control;
w) Strengthening contracts management capacity of the PCU;
x) Identify key contract management knowledge and capacity gaps in stakeholder/partner organisations and provide technical assistance to the PCU to strengthen contracts management capacity;
y) Advise on how to ensure that projects are programmed to a level of detail necessary for financial and programming control;
z) Prepare regular reports on contracts management, including financial monitoring and control of projects;
aa) Analyse sub-project progress reports, and produce estimates of updated project costs and financial forecasts;
bb) Implement a risk management process, develop and review risk register and check risk controls;
cc) Review the Projects’ Interim Payment Certificates (IPC) with PCU and recommend necessary actions;
dd) Put in place a project management data base and tracking system for monitoring project physical implementation process and financial payments against contract price.

Reporting Requirements

The Contract Management Specialist will report to the Project Coordinator for all his/her technical and administrative operations.

Qualification and experience

The candidate should meet the following minimum qualifications:

a) Master’s degree in Civil Engineering, Construction Management, Architecture, Quantity Surveying or similar field and, registered in a relevant and professional body;
b) General experience of 15 years in managing civil engineering contracts in urban and transport infrastructures;
c) Specific experience as a Contract Manager in managing three (3) projects in the last 10 years;
d) He/she must have experience in FIDIC, WB or other Donor funded projects; and
e) Experience in Developing Countries, Fluency in written and spoken English is mandatory.

3. Position Title : Project Environmental Safeguards Specialist (2 positions)

The Objectives of the Assignment
The overall objective of the assignment is to manage the environmental activities outlined in the governing Environmental and Social Management Framework (ESMF) and the Resettlement Policy Framework (RPF) under the project in adherence with the World Bank’s Regulations for IPF Borrowers dated September
2023.

Duties and Responsibilities

Collaboration with Social, and Occupational Health and Safety (OHS) Experts, project engineers, technical design teams, and all relevant implementation agencies such as Ministry of Water, National Water Resource Authority (NWRA), Ministry of Local Government, Ministry of Agriculture, Department of Disaster Management Affairs (DoDMA), Department of Climate Change and Meteorological Services (DCCMS), Malawi Environment Protection Authority (MEPA) and Environmental Affairs Department (EAD) in conducting environmental and social screening followed by the timely development and disclosure of Environmental and Social Assessment instruments of all sub project activities with the aim of incorporating due processes as standard practice in social and environmental safeguards implementation;
For upcoming project activities, conduct the needed screening and whenever necessary, prepare the required Environmental and Social Assessments instrument, i.e. Environmental and Social Impact Assessment (ESIA), Environmental and Social Management Plans (ESMPs), etc., and ensure that such plans include the necessary technical and feasibility information to ensure sufficient information for decision making, are approved by relevant agencies and the World Bank prior to implementation;
Provide professional input regarding environmental and social concerns into the planning, design and contracting of investments, including the preparation of tender documents;
Develop and implement an internal administrative tracking system for the PCU in order to monitor the progress of project activities in terms of meeting environmental and social safeguard requirements. The system will include the planning, assessment, approval, implementation and monitoring phases of RCRP activities. The system will be computer based (using a spread sheet or Microsoft Access) and designed for easy data entry and report generation. Monitoring data must include spatial information of implemented activities. Reports generated by the system should be simple to produce, showing progress of a specific project activity, and highlight critical items such as pending or overdue actions;
Design and deliver, or arrange for the delivery of, an environmental and social safeguards capacity building
program for the PCU, Sectors and District based relevant stakeholders in various implementing agencies. This program will include formal training sessions as well as on the job coaching. The purpose is to strengthen the capacity of implementing agencies and other relevant stakeholders to implement environmental and social safeguard requirements effectively within the context of larger RCRP activities;
Following up implementation of environmental screening and implementation of ESMPs and Social response
operations at sector and district levels through designated Social and Environmental focal officers at Sector level and Environmental District Officers and district level respectively;
Undertaking review of CESMPs.;
Conduct compliance monitoring of Contractors Environmental and Social Management Plan;
Undertaking site visits and reviewing contractors’ compliance with site-specific CESMPs, Labour Management Procedures (LMPs), Occupational Health and Safety practices, Codes of Conduct etc., including determining and suggesting remedial actions in collaboration with the Environmental Expert and
Occupational Safety and Health (OHS) Expert;
Preparation of non-compliance reports and keeping track of respective responses/actions undertaken and preparation of periodic Environmental Compliance Monitoring Reports;
Participating at the official meetings with the Bank and other forums related to the project;
Provide inputs and materials to Communication Specialist for devising communication strategy, knowledge products and dissemination of results;
Ensure that any outstanding environmental or resettlement issues are properly attended to;
Create interface between the Project Engineer, Social Specialist, OHS Specialist, M&E Specialist, Communication Specialist and enhance communication and interaction between the grassroots structures, the district and the Sectors ensuring sensitization of responsible groups at all levels;
Provide professional input to ToRs developed by various sectors for recruitment of other environmental and social assignments for the project;
Participate in the timely review of reports of independent Environmental and Social consultants engaged under the project and ensure necessary clearance / or approval by relevant authorities (MEPA and World Bank);
Provide backstopping support to the Safeguard teams of the other PIUs; and
Performing any other duty as may be necessary for the effective implementation of the project as assigned by Project Coordinator.

Performance Criteria
a) Monthly and quarterly reports showing progress of work ; and
b) Completion reports for any works.

Reporting Requirements
The Environmental Safeguards Specialist will report to the Project Coordinator for all his / her technical and administrative operations:

Qualification and experience

The candidate should meet the following minimum qualifications:

A Master’s Degree in Environmental Sciences, Environmental Engineering, Natural Resources Management, Ecology, or Nature Conservation.
A minimum of 10 years of cumulative demonstrated experience in the field of environmental management at National level or international organization, and donor projects handling environmental aspects of planning, assessing and managing civil works projects of various scale, and developing ecosystem appropriate rehabilitation plans;
A minimum of 5 years infield experience supervising environmental management during construction projects;
Have thorough working and demonstrated knowledge of World Bank environmental and social frameworks, especially Environmental and Social Assessment (ESS1), Resource Efficiency and Pollution Prevention and Management (ESS 3), Community Health and Safety including dam safety (ESS 4) and Biodiversity conservation and Sustainable Management of Living Natural Resources (ESS 6), have demonstrated
experience in successfully preparing ESIAs, ESMPs, Biodiversity Management Plans, and Rehabilitation plans by World Bank standard, and environmental policies and regulations of Malawi;
Have experience with designing and delivering capacity building programs;
Be familiar with Article VI of Paris 21 Agreement; environmental, social and economic conditions prevailing in Malawi or similar African countries;
Have excellent oral and written communication skills in English, as well as team participation and management skills;
Strong organizational and communications skills and ability to interface with grassroots, district and sector players in the discipline;
Demonstrated Computer Skill (Proficiency in using computer desktop application MS Office (Word, Excel, and PowerPoint); understanding of GIS is an additional benefit; and
Highly motivated with a positive attitude and energy.

4. Position Title : Project Occupational Health and Safety Specialist (1 position)

The Objectives of the Assignment
The overall responsibilities of the Occupational Health and Safety Specialist will be facilitation and coordination of all activities related to occupational health and safety safeguards under the project, including developing standard operating procedures addressing health and safety of the various activities within the project works scope, ensuring compliance with World Bank’s ESF and other occupational health and safety guidelines established in the project’s approved and disclosed safeguard instruments as outlined in the Environmental and Social Commitment Plan (ESCP) and Environmental and Social Management Framework (ESMF).

Duties and Responsibilities

Specifically, the Project Communication Specialist will perform the following duties:

Considering World Bank Environmental Health Safety Guidelines (EHSG), Good International Industry Practice (GIIP), the OHS specialist will compile OHS procedures update where applicable the OHS strategy, system and the operational plans for the project and the various subcomponents.
Together with OHS officers of contractors, develop, update, coordinate and facilitate the development and/or revision of and OHS risk assessments and Standard Operating Procedures (SOP) for the various activities under the Project.
Liaise with other specialists (including Environmental, Social, Project Civil Engineer, etc.) in the team on OHS matters to review severe OHS incidents, recurring minor incidents, and near misses that have occurred on project with the aim to further mitigate these from repeating.
Facilitate the development of Health and Safety Manual and a health and Safety Management plan for the project, and incorporate the relevant OHS measures (including emergency preparedness and response measures) into the Labour Management Procedures (LMP) and community Safety.
Conducting Occupational Health Safety site inspections on a regular basis with adequate frequency.
Providing internal audits on Occupational Health and Safety issues.
Facilitating wellness health awareness and screening Programs.
Support project teams and clients in investigating the root cause/s of the incidents and developing appropriate remedial and mitigation measures.
Prepare and deliver reports to the project on OHS incidents, patterns of incidents, and proposed recommendations
Help develop and implement a comprehensive intervention to improve worker OHS, and Community Health and Safety for communities directly impacted by the project.
Develop and implement a training program on Occupational Health and Safety for project clients and contractors
Recommend measures to help protect workers, and community members, from potentially hazardous work
methods, working at heights, scaffolding measures, working adjacent to flowing water, waste management and disposal, and other relevant processes, or materials.
Advise communities and/or institutions regarding health or safety issues
Inspect or evaluate workplace environments, equipment, or practices to ensure compliance with safety standards and government regulations
Develop or maintain hygiene programs, such as noise surveys, continuous atmosphere monitoring, ventilation surveys, or asbestos management plans
Review and inputs into community emergency procedure plans for subcomponent activities
Inspect work environments to ensure safety for the workers and community
Conduct safety training or education programs, job hazard assessments, and demonstrate the use of safety equipment
Investigate health-related complaints and inspect facilities to ensure that they comply with public health legislation and regulations, and World Bank’s ESF and ESHS requirements, and project ESMF.
Develop or maintain medical monitoring programs for employees and contractors
Set up monitoring systems for the sites, including file management on site for Toolbox talks and topics, ongoing skills and training development, SOPs, Permits to work, incident reports, monitoring First Aid kits, etc. Ensuring first aid kits are appropriately stocked to type of activities anticipated on sites, etc.
Develop and review and monitoring emergency procedures for sites including ensuring correct fire prevent controls and training in place, etc.
Coordinate “right-to-know” programs regarding hazardous chemicals or other substances, and safety procedures.
Maintain or update Emergency Response Plans or procedures, as well as waste management plan, traffic safety management plan, hazardous substances management plan, etc., with necessary SOPs or safety procedures developed in the OHS strategy and plan

Reporting Requirements
The OHS Safeguards Specialist will report to the Project Coordinator for all their technical and administrative operations and will work in collaboration with OHS officer of contractors, and other specialists under the project, i.e. Social Safeguards Specialist, and Environmental Safeguards Specialist, Project Engineers.

Qualification and experience

The candidate should meet the following minimum qualifications:

Master’s Degree in disciplines such as Engineering (Civil, Electrical, Environmental, Quality and Safety),
Environmental Health and Safety;
A qualification and or international certificate in OHS e.g. NEBOSH, or similar;
A minimum of 8 years of demonstrable project experience in developing, implementing and/or supervising OHS in construction, with experience in transport infrastructure, energy, hydropower, DRM and or extractives sectors at similar or senior level;
Knowledge of OHS management systems, including experience auditing/ assessing health and safety programs and systems;
Membership of professional bodies and experience in implementing World Bank funded projects and/or other multilateral banks’ OHS policies will be an added advantage;
Demonstrated ability to assess technical issues of occupational health and safety and to effect a cultural
change to create a culture of safety across a workplace or organization;
Have excellent oral and written communication skills in English, as well as team participation and management skills; and
Proficiency in using computer applications e.g. MS Word, Excel and Power Point.

5. Position Title : Project Social Safeguards Specialist (2 positions)

The Objectives of the Assignment
The overall objective of the assignment is to ensure that RCRP activities comply with the requirements of the environmental and social safeguards as outlined in the governing Environmental and Social Management Framework (ESMF) and the Resettlement Policy Framework (RPF) in adherence with the World Bank’s
Regulations for IPF Borrowers dated September 2023.

Duties and Responsibilities
Specifically, the Project Social Safeguards Specialist will perform the following duties:

Conducting environmental and social screening in collaboration with Environmental Specialist and all
relevant stakeholders including District Councils followed by the timely development of Environmental and Social Management Plans (ESMPs) of all sub project activities with the aim of incorporating due processes as standard practice in social and environmental safeguards implementation;
For any upcoming project activities, conduct the needed screening and whenever necessary, prepare the required Environmental and Social Impact Assessments (ESIA), Environmental and Social Management Plans (ESMPs) and Resettlement Action Plans (RAPs), and ensure that such plans are approved by relevant agencies and the World Bank prior to implementation;
Provide professional input regarding environmental and social concerns into the planning, design and contracting of investments, including the preparation of tender documents;
Develop and implement an internal administrative tracking system for the PIU in order to monitor the progress of project activities in terms of meeting environmental and social safeguard requirements. The system will include the planning, assessment, approval, implementation and monitoring phases of MEAP activities. The system will be computer based (using a spread sheet or Microsoft Access) and designed for easy data entry and report generation. Reports generated by the system should be simple to produce, showing progress of a specific project activity, and highlight critical items such as pending or overdue actions;
Design and deliver, or arrange for the delivery of, an environmental and social safeguards capacity building
program for the PIU and District based relevant stakeholders in various implementing agencies. This program will include formal training sessions as well as on the job coaching. The purpose is to strengthen the capacity of implementing agencies and other relevant stakeholders to implement environmental and social safeguard requirements effectively within the context of larger MEAP activities;
Periodically supervise and document land acquisition and resettlement activities, maintaining consistent and regular contact with Project Affected Persons to make sure that the resettlement delivery adheres to the adequate protection and resettlement standards and ensure other social issues are complete prior to any civil works;
Assist in setting up and designing project level Stakeholders Engagement Plan (SEP) including Grievance Redress Mechanisms (GRM), and its implementation. This includes preparation of social safeguards information materials in line with the SEP, disseminating the information and engaging with relevant stakeholders especially affected communities and Project Affected People (PAPs) to ensure enhanced project awareness, transparency and social accountability). Provide training of Grievance Redress
Committees, and management of GRM database.
Undertaking site visits and reviewing contractors’ compliance with site-specific CESMPs, Labour Management Procedures (LMPs), Codes of Conducts etc including determining and suggesting remedial actions in collaboration with the Environmental Expert and Occupational Health and Safety (OHS) Expert;
Manage the day-to-day work of the Sexual Exploitation and Abuse (SEA)/Sexual Harassment (SH) Service Provider to ensure mechanisms are in place to prevent and respond to SEA/SH cases in line with national legislation and World Bank Good Practice Note.
Following up implementation of environmental screening and implementation of ESMPs and Social response
operations at sector and district levels through designated Social and Environmental focal officers at Sector level and Environmental District Officers at district level respectively;
Undertaking site visits and reviewing contractors’ compliance with site-specific ESMPs, including determining and suggesting remedial actions;
Preparation of non-compliance reports and keeping track of respective responses/actions undertaken; preparation of periodic Environmental Compliance Monitoring Reports;
Participating at the official meetings with the Bank and other forums related to the project;
Provide inputs and materials to Communication Officer for devising communication strategy, knowledge products and dissemination of results;
Ensure that any outstanding environmental or social issues are properly attended to;
Create interface between the Environmental Specialist, M&E Officer and enhance communication and interaction between the grassroots structures, the district and the Sectors ensuring sensitization of responsible groups at all levels;
Provide professional input to ToRs developed for recruitment of other environmental and social assignments for the project;
Participate in the timely review of reports of independent Environmental and Social consultants engaged under the project and ensure necessary clearance / or approval by relevant authorities (MEPA and World Bank);
Ensure that Labour Influx, Gender Based Violence (GBV), Sexual Exploitation and Abuse (SEA), Child labour, HIV and AIDS including STI, Community Health and Safety, gender and social inclusion related impacts are addressed and mitigated during the project implementation;
Ensure there is preparation for GBV prevention and response throughout the project implementation period;
Ensuring that vulnerable people such as the Ultra poor, women people with disabilities, People living with HIV and AIDS, Child headed households and people living with Albinism are not marginalized and affected negatively by the project; and
Provide gender guidance and technical support to the Project Implementation Unit (PIU)
Create a gender capacity building plan for EP&D
Track the M&E gender indicators for EP&D included in the RCRP-2 Results Framework
Provide any necessary project management support as may be assigned by the Project Coordinator.

Performance Criteria
The following performance criteria will be used to assess the performance of the Social Safeguards Specialist annually and based upon these assessments, the contract may be renewed. Coordinating social impact assessments and making appropriate recommendations.

Quality adherence to social safeguards standards at all times;
Quality reports generated as requested;
Provision of guidance and direction to management for ensuring compliance to safeguards requirements
Quality and timeliness of safeguards instruments prepared;
Quality of safeguards management system/approach including record keeping;
Quality and timeliness of safeguards supervision and monitoring at operational sites;
Quality of safeguards support to PIU, implementing agencies, contractors and beneficiaries;
Quality and timeliness of follow up to safeguards incidents; and
Quality and timeliness of follow up to the Project GRM.

Reporting Requirements
The Specialist will report to the Project Coordinator for all his/her technical and implementation support operations.

Qualification and experience

The candidate should meet the following minimum qualifications:

Master’s Degree in Sociology; Public Administration, Political Science, Gender and Development, Social Work, Rural and Social Development Studies, or Environmental Economics or a related discipline;
A minimum of 10 years of experience in the field of Social Science at National level or international organization, and donor projects handling social aspects of planning, assessing and managing construction projects of various scale;
Have thorough working knowledge of World Bank environmental and social framework and have demonstrated experience in successfully preparing ESIAs, ESMPs and RAPs by World Bank standard;
Be familiar with World Bank Group Gender Strategy (2016-23), and gender and energy linkages in Malawi;
Have experience with designing and delivering capacity building programs;
Be familiar with environmental, social and economic conditions prevailing in Malawi;
Solid understanding of issues relating to development projects, reconstruction and conflict mitigation, including the ability to speak persuasively and present ideas clearly and concisely;
Have excellent oral and written communication skills in English, as well as team participation and management skills;
Strong organizational and communications skills and ability to interface with grassroots, district and sector players in the discipline;
Demonstrated Computer Skill (Proficiency in using computer desktop application MS Office (Word, Excel and Power Point); and
Highly motivated with a positive attitude and energy.

6. Position Title : Project Communication Specialist (1 Position)

The Objectives of the Assignment
The overall responsibilities of the Communication Specialist are to develop, manage, coordinate; network, implement, and monitor communication strategy and associated products for the Project in collaboration with relevant stakeholders in adherence with the World Bank’s Regulations for IPF Borrowers dated September
2023.

Duties and Responsibilities
Specifically, the Project Communication Specialist will perform the following duties:

Design a strategy to raise awareness of project activities to enhance good participation of all stakeholders;
Work closely with TTs for the development and implementation of the communications strategy including
the communications needs assessment, risk and stakeholder mapping;
Provide technical inputs to the procurement (ToRs, EOI and RFPs) and other technical operations for the project to facilitate smooth achievement of goals and objectives;
In consultation with project management, target audiences and other stakeholders, review the existing communication environment, examine perceptions of the project activities (interventions, outputs and outcomes) and incorporate findings of this analysis in the strategy;
Monitor and capture results of the Project and appropriately package and disseminate them accordingly;
Identify communication channels, type of media, frequency, and formats and prepare detailed, outreach products that promote the strategic and timely flow of information and key messages about the Project;
Ensure overall quality control of the project communications by assisting in compiling and editing project reports, managing engagement events with stakeholders;
Prepare minutes of the meetings, work plans, calendars, and agenda;
Prepare key relevant project messages in consultation with all TTs and other key stakeholders for the Project;
Develop communication products (including press releases, video clips/testimonials, radio spots, talking points, street plays, social media, IEC material and website content etc.) in line with the strategy for the Project. This includes organizing press conferences, interviews, and press encounters for the Project when requested;
Work closely with the social expert and M&E expert to facilitate and support systematic exchange of information (including maintaining good communication protocols) between PCU and key stakeholders for Project;
Contribute to the development and delivery of communication strategies for project events and forums;
Develop/Update and manage project website and social media accounts;
Initiate and sustain effective professional relationships with key internal and external constituencies (including the media, civil society, NGOs, grass-root communities, traditional leaders, parliamentarians, etc.), and establish mechanisms for obtaining feedback from these stakeholders;
Conduct media monitoring on a daily basis- alert and advise project teams in case of negative press and devise and implement a crisis communications protocol for the project;
Incorporate lessons learnt from negative press and issues raised in stakeholder consultations in the communications strategy;
Participate in the preparation and undertaking of periodic project review workshops;
Work closely with social safeguard teams and TTs on stakeholder consultation workshops along with their
outcome and way forward;
Participate in the external (The World Bank) supervision missions and project review workshops;
Maintain a record-keeping system for all activities of the Project;
Perform any other duties as may be required and assigned by the Project Coordinator;
Sensitizing community on availability of Grievance Redress Mechanism and how it functions in liaison with the Social Specialist;
Sensitizing community about Gender Based Violence prevention and response; and
Performing any other duty as may be necessary for the effective implementation of the Project as assigned by Project Coordinator;

Reporting Requirements
The Communication Specialist will report to the Project Coordinator for all his/her technical and administrative
operations.

Qualification and experience

The candidate should meet the following minimum qualifications:

Bachelor’s Degree in Communications, International Relations/Public Affairs, Journalism or other relevant
discipline;
At least 5 year’s general experience and 2 year’s specific experience in handling work on communication and public relations for donor-funded projects;
Specialized training in communication, journalism, mass media, public relations, IT, planning, strategies or any other skills considered relevant for the position;
Excellent language skills and proficiency to write and edit engaging and targeted communications products for purposeful structure, clarity of ideas, and logical, persuasive presentation;
Knowledge and practical experience in the range of communication approaches, tools and methodologies
essential to planning, executing, and monitoring communications strategies;
Ability to nurture and maintain relationships with critical internal and external constituencies and stakeholders;
Proven ability to identify and strategically engage with a range of stakeholders and audiences- media, development partners, parliamentarians, business organizations, academics, young professionals and other opinion leaders at grassroots;
Strong computer skills – Word, PowerPoint, Publishing Programs; and use of modern media equipment; and
Be conversant with the local language.

7. Position Title : Project Monitoring and Evaluation Specialist (1 Position)

The Objectives of the Assignment
The overall objective of the assignment of the M&E Specialist is to serve as the main focal person for all planning monitoring and evaluation related activities for the RCRP. He/she will support the Project regarding the planning monitoring and evaluation activities in adherence with the World Bank’s Regulations for IPF
Borrowers dated September 2023.

Duties and Responsibilities

Specifically, the M&E Specialist will perform the following duties:

Support the development, revision and/or finalization of the project annual Work Plans and budgets in conjunction with the relevant specialists and support oversight of the implementation plans;
Work with the Project Coordinator and TT in updating the Project Implementation Manual (PIM) and ensuring alignment with strategic context of the Project, agreement on annual targets and inclusion of M&E activities in the work plan and PIM;
Support the development and management of Projects’ Management Information System including a results-based Monitoring and Evaluation System, and other project monitoring systems, populating the systems with data and information and providing regular updates, through a process of participatory monitoring and reporting. This should include revising the consistency of project (i) performance indicators and outcomes, (ii) outputs and intermediary outcomes, (iii) baseline and targets for all indicators;
Lead the development of and oversee the review of project level Monitoring and Evaluation (M&E) plan and associated work plans for each component/activity as reflected in the Logical framework;
Take a leading role in implementing impact assessment surveys at the start, mid-term and completion stage of the Project.
Develop and maintain of visual dashboard showcasing key performance indicators for easy monitoring by stakeholders
Be responsible for sourcing data and information for specific M&E needs directly from other implementing agencies and stakeholders particularly for indicators not requiring a survey;
Ensure quality control of M&E outputs (e.g. surveys etc.), by contributing substantively to the design and field testing of the monitoring methodology, review, supervise, design and implementation of the survey, participatory data collection methods and protocols, data verification techniques, and other technical evaluation and analytical tasks conducted;
Support technical work such as reviewing M&E methods, carrying out training needs, designing M&E tools and providing M&E technical assistance;
Develop ToRs for M&E tasks to be carried out for consulting firms (e.g. the design of surveys and evaluations (mid-term and final evaluation);
Preparation of the monthly, quarterly and annual implementation progress reports as per the Bank and Government requirements;
Support monitoring and evaluation missions commissioned by the donors on the project;
Provide quality assurance to the project monitoring reports and correspondence with the PCU and World Bank;
Conduct quality assurance on tracking and reporting development results;
Establish and maintain a systematic record-keeping system for all deliverables and M&E activities throughout the life of the Project. This encompasses, but is not limited to, baseline reports, progress reports, impact assessment results, and other relevant documentation;
Monitor project progress through field visit as may be required, analyze current state to identify potential bottlenecks in project implementation , offer feedback and keep regular communication with related field and centre level staff;
Identify lessons learnt during the implementation of the M&E process and draw recommendations for project improvement;
Work closely with the communication specialist to facilitate and support systematic exchange of information between District Councils and all other Project stakeholders;
Participate in building capacity of project district staff and communities in collection of data and use of M&E reports;
Participate in the external (the World Bank) supervision missions;
Support TT members and other Specialists in Contract Management of all consultants and Contractors procured under the Project;
Work closely with the communication specialist to manage any online information sharing in a sustainable and accessible manner, working closely with the other PCU members, Local Councils and Community management structures where necessary;
Work closely with the Social Safeguards specialist in establishing the organizational structures and supporting the maintenance of regular routines for engaging and working with the communities affected by the program;
Prepare draft TORs for mid-term and final evaluation in accordance with the procedures and timetables agreed with the World Bank and compliance with the World Bank’s policies and rules; and
Performing any other duty as may be necessary for the effective implementation of the Project as assigned by Project Coordinator

Performance Criteria
The Monitoring and Evaluation specialist is expected to deliver the following key deliverables, including but not limited to:

a) Updated M&E Framework and Plan
b) Progress Reports (monthly, quarterly, and annual progress reports)
c) Impact Assessment Survey Results
d) Quality Assurance Reports

The performance of the specialist will be regularly assessed against performance criteria that will be agreed within one month of taking up the positions

Reporting Requirements
The M&E Specialist will report to the Project Coordinator for all his/her technical and implementation support operations.

Qualification and experience

The candidate should meet the following minimum qualifications:

Minimum of a Master’s Degree in Economics, Agricultural Economics or Social Sciences with a bias in statistics, qualitative surveying and research methods;
At-least 10 years’ general experience including not less than 5 years proven expertise in quantitative and qualitative methodologies, operations research, management information systems, reporting, data quality assessments, data analysis and presentation and setting up and managing M&E systems that track performance of multi-sectoral development projects;
Strong experience in in conducting a research study including the entire evaluation cycle, from the design and formulation to implementation, analysis and presentation of results and recommendations
Should have experience in formulation of work-plans and budgets;
Practical exposure to learning and knowledge management approaches and methodologies;
Good working knowledge in Microsoft Office especially in Microsoft Access, Web-based data management, Word and Excel as well as in Microsoft Project, Computerised Assisted Personal Interviews platforms (namely, Survey Solutions, Open Data Kit (ODK),Kobo Toolbox and CSpro); Experience and skills in data management (including a large dataset), data visualization, data analysis, and utilization of commonly available data and/or statistical programs, advanced skills in Excel,R, Stata and SPSS would be considered an asset; and
Solid oral communication skills to deal effectively with mid and high level partner contacts, Governments, and the local communities.
Upholding of anti-corruption and anti-bribery ethics.

8. Position Title : Financial Management Specialist (1 Position)

The Objectives of the Assignment

The overall objective of the assignment is to manage all accounting, internal control and other financial management under the project in adherence with the World Bank’s Regulations for IPF Borrowers dated September 2023.

Duties and Responsibilities

Liaise with appropriate Government offices and IDA in overseeing and managing the special and project bank accounts established for the implementation of activities under the Project;
Preparation of consolidated Financial Statements in accordance with the International Public Sector Accounting Standards (IPSAS) that give true and fair view of the financial position of the RCRP at the end of the financial year;
Coordinating budget planning and preparation, execution and monitoring including liaising with Sector Specialists and relevant cost centres;
Ensure that RCRP resources are used in accordance with the conditions of the relevant financing agreement, with due attention to economy and efficiency, and only for the purposes for which the financing was provided;
Verify the contractual and financial details of each invoice, payment requests and interim or final itemised statement of account before making any payment;
Preparation of disbursement requests and financial justifications for the project and submit to Treasury and IDA;
Ensure that all necessary supporting documents, records, and accounts have been maintained in respect of all project activities, including expenditures reported using Statement of Expenditures (SEO) or Interim Financial Reports (IFRs) methods of reporting;
Ensure all financial reports are in agreement with underlying books of account;
Ensure national laws and regulations have been complied with, and that the financial and accounting procedures approved for the RCRP (e.g. Operational Manual, financial procedures manual, etc.) are followed and used;
Periodically review the performance of control functions to ensure that internal controls are sufficient and functioning correctly;
Ensure that the Financial Performance of the RCRP is Satisfactory;
Ensure that assets procured under the RCRP exist and there is verifiable ownership in line with the relevant financing agreements;
Supervise and conduct in-house financial management and accounting training for Project staff;
Establish central accounting filing system, and ensure all project documents are properly retained in accordance with GoM and Bank requirements;
Ensure annual financial statements and all project accounts are audited timely once a year by a reputable auditing firm and submit an annual audit report to GoM and financiers not later than March 31;
Coordinate as necessary with Internal and External Audit, GoM and Bank supervision missions, including attending to follow up on findings and recommendations;
Maintain accurate and traceable schedules for VAT and timely remittance of tax deductions to the Malawi Revenue Authority;
Advise the Project Coordinator on all financial and control considerations of the project; and
Undertake all other duties and responsibilities commensurate with the role and level of this position as may be requested by the Project Coordinator

Performance Criteria

The performance of the Financial Management Specialist will be regularly assessedagainst performance criteria that will be agreed within one month of taking up the positions. The
performance criteria will emphasize the inclusiveness of RCRP institutions and capacity building of the counterparts in taking over these responsibilities after the expiry of the contracts.

a) Fortnight reconciliation of reports indicating progress of work and plans for the next fortnight;
b) Quality monthly financial reporting including bank reconciliations;
c) Quarterly financial reports to the World Bank;
d) Quality annual financial reports; and
e) Completion reports following all key financial special assignments.

Reporting Requirements

The Financial Management Specialist will be directly reporting to the Project Coordinator and will also be responsible for supervision of the other finance officers in the PCU, the RCRP implementing agencies and their field offices, and Director of Finance and Project Accounts Assistant in District Councils where the RCRP is implementing its activities.

Qualification and experience

The Financial Management Specialist will need to have:

i. Professional accounting qualification, CPA (MW), ACCA, CIMA;
ii. Bachelor’s Degree in Accounting, or Finance or Business Administration. A Master’s Degree will be an advantage;
iii. At least 10 years of post-qualification experience in financial management in a reputable and highly performing public sector organization and at least 5 years’ experience of managing donor funded projects covering highly complex financial management issues, and those with Audit
experience would have an added advantage;
iv. Demonstrate extensive practical experience and skills in all aspects of international financial management with due regard to World Bank projects and GoM financial regulations;
v. Computer literate; good knowledge of MS Office application and Project Computerized Accounting;

vi. Outstanding numeracy, planning, organising and controlling skills;
vii. Excellent leadership, organizational and interpersonal skills; and
viii. Excellent communication and analytical skills.

9. Position Title : Project Assistant Procurement Specialist (1 Position)

The Objectives of the Assignment
The overall objective of the assignment is to assist managing the procurement activities under the project in adherence with the World Bank’s Procurement Regulations for IPF Borrowers dated September 2023.

Duties and Responsibilities
The Assistant Procurement Specialist will be responsible for carrying out project procurement activities, record keeping and documentation in line with the World Bank procurement procedures and guidelines including the planning and implementation and supervision of all procurement operations under the project.

Specifically, the Assistant procurement specialist will perform the following duties:

Assisting in coordinating the preparation and updating of Project’s Annual Procurement Plan, detailing contract packages for works, goods and services, the estimated cost for each package, the procurement or selection methods and processing times until completion of each procurement activity in consultation with all TTs;
Assisting in ensuring that the World Bank Procurement Tracking System for monitoring of the Project procurement activities (STEP) is updated and used in real time;
Assist timely procurement of goods, non-consulting services and works through preparation of all procurement documentation including Bidding Documents, Request for Quotations, Request for Bids, Procurement Notices, Bid Opening and Evaluation sessions and preparation of Bid Evaluation Reports;
Using the World Bank’s Standard Procurement Regulations prepare project’s customized Bidding and Proposal Documents (RFB/RFP) for Goods and Works and Request for Proposals (RFP) for Consulting Assignments. This should include standardized Forms to be used for Open and Limited market approached and for the Request for Quotations;
Assist in coordination and ensuring timely responses to clarifications sought by bidders or shortlisted consultants as may be required;
Provide secretarial services to Shortlisting, technical/financial evaluation and during contract negotiation
meetings;
Assisting in coordinating responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;
Prepare the General Procurement Notices (GPN), and Specific Procurement Notices (SPN), and Solicitations of Expression of Interests (SEOI), when required;
Assisting in preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required;
Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods;
Ensure compliance with procurement methods and prior review thresholds applicable to the Project;
Ensure all procurement activities are carried out in accordance with the agreed procedures, including the
Financing Agreement; the World Bank Procurement Guidelines; and Government of Malawi Public Procurement and Disposal of Assets Act 2017, where applicable;
Assist in timely payments to suppliers, contractors and consultants and also ensuring their contractual obligations such as payment guarantees, Insurance premiums and performance Bonds;
Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files;
Assist with the maintenance and updating of procurement databases and contract register with complete “paper trail” of the procurement process;
Assisting in establishing a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system;
Preparation of Procurement Post Review registers, attending Procurement Post Review meetings and response to comments on issues raised;
Undertake procurement processes using Shopping procedures and any other procurement methods as assigned from time to time;
Preparation of Quarterly procurement progress reports; and
Carry out any other relevant periodic duties that may be assigned by the Procurement Specialist from time to time.

Performance Criteria
The following performance criteria will be used to assess the performance of the Procurement Consultant at annually and based upon these assessments the contract with the Project may be continued or terminated:

• Quality and timeliness of procurement plans
• Quality of documentation submitted for prior review
• Quality of procurement filing
• Quality of documentation submitted during post reviews
• Quality and timeliness of required reports
• Quality and timeliness of STEP uploads

Reporting Requirements
The Assistant procurement specialist will be directly reporting to the Procurement Specialist.

Qualification and experience

The candidate should meet the following minimum qualifications:

BSc in Procurement or any other relevant discipline (e.g. Business Administration, Law, Project Management, and Engineering);
A professional qualification in procurement from recognized institutions (such as the Chartered Institute of Purchasing and Supply (CIPS)
Good computer skills and proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);
Highly motivated with excellent planning, analytical, communications and interpersonal skills; an
Upholding of anti-corruption and anti-bribery ethics.

10. Position Title : Project Procurement Intern (1 Position)

The Objectives of the Assignment
The overall objective of the assignment is to carry out procurement activities under the project in adherence with the World Bank’s Procurement Regulations for IPF Borrowers dated September 2023.

Duties and Responsibilities
Specifically, the Procurement Intern will perform the following duties:

Assist timely procurement of goods, non-consulting services and works through preparation of all procurement documentation including Bidding Documents, Request for Quotations, Request for Bids, Procurement Notices, Bid Opening and Evaluation sessions and preparation of Bid Evaluation Reports;
Using the World Bank’s Standard Procurement Regulations prepare project’s customized Bidding and Proposal Documents (RFB/RFP) for Goods and Works and Request for Proposals (RFP) for Consulting Assignments. This should include standardized Forms to be used for Open and Limited market approached and for the Request for Quotations;
Assist in coordination and ensuring timely responses to clarifications sought by bidders or shortlisted consultants as may be required;
Provide secretarial services to Shortlisting, technical/financial evaluation and during contract negotiation
meetings;
Assisting in coordinating responses to inquiries and communicate the results of the evaluation process to bidders or consultants, in keeping with appropriate guidelines;
Assisting in preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required;
Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods;
Ensure compliance with procurement methods and prior review thresholds applicable to the Project;
Ensure all procurement activities are carried out in accordance with the agreed procedures, including the
Financing Agreement; the World Bank Procurement Guidelines; and Government of Malawi Public Procurement and Disposal of Assets Act 2017, where applicable;
Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files;
Assist with the maintenance and updating of procurement databases and contract register with complete “paper trail” of the procurement process;
Assisting in establishing a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system;
Preparation of Procurement Post Review registers, attending Procurement Post Review meetings;
Undertake procurement processes using Shopping procedures and any other procurement methods
as assigned from time to time;
Assisting in preparation of Quarterly procurement progress reports; and
Carry out any other relevant periodic duties that may be assigned by the Procurement Specialist from time to time.

Reporting Requirements
The Procurement Intern will be directly reporting to the Procurement Specialist.

Qualification and experience

BSc in Procurement or any other relevant discipline (e.g. Business Administration, Law, Project Management, and Engineering);
Good computer skills and proficient in the use of Microsoft Office (Excel, Word and PowerPoint, etc.);
Highly motivated with excellent planning, analytical, communications and interpersonal skills; and
Proficiency in English with excellent communication skills demonstrated by an ability to express ideas clearly, logically, and effectively both orally and in writing.

Duration of the assignment
The Project Procurement Intern will be recruited for a period of five (5) years, with the contract renewable annually subject to satisfactory performance, need and availability of
funding.

Facilities to be provided by the Client
The following shall be provided by the Client: office space, furniture, office equipment, communication, and internet facilities. For all field related assignments, the Project shall provide transport and costs and other expenses (per diems etc.) related to the fieldwork.

Location of Employment
All the Project Specialists will be based at the Project Coordination Unit in Lilongwe but would be required to travel regularly to other relevant field offices where the RCRP is implementing its activities.

Mode of Application
Interested Individuals meeting the stated requirements should submit their Expressions of interest including updated detailed curriculum vitae (CVs) and copies of professional certificates must be delivered in a written form to the address below (in person, or by mail, or by fax, or by e-mail) by Tuesday, 13th February, 2024 on or before 10:00 hours, local time.

The Project Coordinator,
Regional Climate Resilience Program for Eastern and Southern Africa 2 Project,
Department of Economic Planning and Development,
P. O. Box 30136,
Lilongwe
Malawi.
(Attention: The Procurement Officer)
Alternatively, applications may be emailed to: epd_procurement@finance.gov.mw : /copy epd_hr@finance.gov.mw

Company: Ministry of Finance

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