MULTIPLE POSITIONS (TEMPORARY POSTS & PERMANENT POSTS)
Full Time
April 26, 2024
Various
May 3, 2024

Company: Malawi Electoral Commission (MEC)

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Overview

The Malawi Electoral Commission, “the Commission”, is a body corporate created under Section 75(1) of the Constitution, to supervise, direct and preside over the conduct of all elections in Malawi.

In accordance with Section 13 of the Malawi Electoral Commission Act, the Commission seeks to appoint a suitably qualified person with relevant experience to fill the following vacant position within its secretariat.

 

A. TEMPORARY POSTS

 

1.Job Title: Temporary Elections Management Device Operators
Number Required : 15360
Responsible to: Director of ICT
Purpose: Facilitate voter registration process
Location: Councils

Key duties & responsibilities

  • Capturing and printing of Voter information
  • Taking care of the EMD and materials
  • Producing reports daily and at the end of each phase and making sure that reports are signed for by the party representatives.
  • Making sure that Registration centers are opening and closing on time
  • Account for Registration materials and equipment
  • Making sure that all data and EMDs are secure
  • Working as part of the registration team
  • Making sure all information gets stored and backed up according to set rules and regulations
  • Any other duties assigned from time to time

Qualifications

  • Must have MSCE and a Certificate or Diploma in Information Communications and Technology
  • Malawian Citizen with National ID

Core Competence

  • Must be of good track record
  • Mature and able to work in the field with minimum supervision
  • Applicants must be able to discharge their duties in a non-partisan manner
  • Those who have worked with the Malawi Electoral Commission as a Biometric Voter Registration Operators during the past Elections will have an added advantage.
  • Those who have worked with the National Registration Bureau as Registration Officers during the civil registration will have an added advantage
  • Must demonstrate impartiality at all times.

 

 

2.Job Title: Temporary Elections Management Device Technicians
Number Required : 180
Responsible to: Director of ICT
Purpose: Facilitate voter registration process by ensuring that the EMDs are operational
Location: MEC Head Office

Key duties & responsibilities

  • Ensuring proper timetabling of events and timely delivery of solutions
  • Taking care of the EMD’s and materials
  • Repairing and maintenance of EMD
  • Account for EMD spare parts and accessories at all times
  • Drawing up an EMD list of requirements
  • Inspecting of EMDs before and at the end of each phase in accordance with the checklist
  • Producing reports on a daily basis and at the end of each phase
  • Working with team members to troubleshoot complex and routine hardware issues
  • Communicating with the EMD Operators to resolve technical problems
  • Adapts quickly to changing circumstances and requests from operators
  • Prompt response in crises to resume normal operations in time
  • Any other duties assigned from time to time

Qualifications

  • Malawi School Certificate of Education
  • At least a Certificate in Information Communication and Technology,
  • Certificate in Electronics or a Certificate in IT Essentials (Hardware & Peripheral Maintenance)
  • Malawian Citizen with National ID

Core Competence

  • Mature, creative, and able to work in the field with minimum supervision
  • Having worked with the Malawi Electoral Commission as a BVRK Technician will have an added advantage.
  • Or Having worked with the National Registration Bureau as a BRK Technician during mass civil registration will have an added advantage
  • Applicants must be able to discharge their duties in a non-partisan manner
  • Must demonstrate impartiality at all times.

 

 

3.Job Title: Temporary Data Quality Control Clerks
Number Required : 40
Responsible to: Director of ICT
Purpose: Enhancement of quality on electoral process and responsible for document management
Location: MEC Head Office

Key duties & responsibilities

  • Carrying out data analysis and quality control checks
  • Collect and compile statistical data quality
  • Filing and securing information
  • Any other duties assigned from time to time

Qualifications

  • Malawi School Certificate of Education
  • At least a Diploma in Information Communication and Technology
  • Malawian Citizen with National ID

Core Competence

  • Excellent computer skills.
  • Mature, creative, and able to work with minimum supervision
  • Those with data quality control experience will have an added advantage
  • Applicants must be able to discharge their duties in a non-partisan manner
  • Must demonstrate impartiality at all times.

 

 

4.Job Title: Temporary Constituency Civic and Voter Education Assistants
Number Required : 229
Responsible to: Director of Civic and Voter Education
Location: Councils
Purpose: To raise CVE awareness to ensure that the electorate in the constituency are adequately motivated and informed

Key duties & responsibilities

  • Distributing CVE material as assigned within their constituency;
  • Organizing venues of meeting with Chiefs/ Block leaders and their subjects;
  • Conducting CVE meetings within their constituency;
  • Giving constituency monthly workplans to DECs in their working councils;
  • Liaising with other stakeholders who are working within their constituency in implementing CVE programmes;
  • Monitoring CSO’s and other service providers that are conducting CVE in their constituency;
  • Evaluating the impact of CVE strategies at ward/ Constituency level;
  • Assist in organizing and implementing CVE meetings and other programmes from time to time;
  • Giving feedback to District Elections Officers and ACVEO’s

Qualification 

  • MSCE
  • Possession of a Diploma in Education, Community Development, Marketing, Arts, Humanities or Journalism
  • Malawian Citizen with National ID

Core Competence

  • Ability to work under minimum supervision and meeting deadlines
  • Be fluent in both oral and written English
  • Be fluent in the language that is commonly spoken in the constituency
  • Be able to write reports
  • Be physically fit
  • Applicants should provide evidence of a traditional authority stamp
  • Must demonstrate impartiality at all times.

 

 

5.Job Title: Temporary Web and Social Media Assistants
Number Required : 3
Responsible to : Director of Media and Public Relations
Location: Lilongwe

Key duties & responsibilities

Social Media Management

  • Developing and implementing social media strategies aligned with organizational goals.
  • Creating, scheduling, and publishing content on various social media platforms.
  • Monitoring social media channels for trends, comments, and mentions.
  • Engaging with the online community, responding to comments and inquiries promptly.

Content Creation

  • Generating creative and compelling content for web and social media.
  • Creating graphics, infographics, and multimedia content to accompany posts.
  • Ensuring content aligns with brand guidelines and maintains a consistent brand voice.
  • Writing and editing articles for the internal newsletter

Website Management

  • Updating and maintaining the organization’s website with current and relevant content.
  • Ensuring website functionality, responsiveness, and user experience.
  • Collaborating with web developers to implement website enhancements.

Analytics and Reporting

  • Utilizing analytics tools to track and analyze social media and website performance.
  • Preparing regular reports on key performance indicators (KPls) and provide insights.
  • Making data-driven recommendations to optimize digital strategies.

Social Media Advertising

  • Planning and executing social media advertising campaigns.
  • Monitoring advertising budgets and adjust strategies for optimal performance.
  • Collaborating with marketing teams to align social media advertising with broader campaigns.

Community Building:

  • Identifying and engaging with influencers and industry partners to expand online reach.
  • Fostering a sense of community among followers and encourage user-generated content.
  • Implementing strategies to grow the Malawi Electoral Commission’s online audience.

Monitoring Trends:

  • Staying updated on social media and digital marketing trends.
  • Recommending and implementing emerging trends to keep the organization ahead in the digital landscape.

Collaboration:

  • Working closely with marketing, communications, and design teams to ensure cohesive messaging.
  • Collaborating with internal stakeholders to gather information and insights for content creation.

Qualifications and Skills

  • At least a Diploma in Journalism, Communications, Digital Media, Social Sciences, Humanities, Arts or related field.
  • Proven experience in social media management and website administration of not less than three years.
  • Strong written and verbal communication skills.
  • Proficiency in using social media scheduling and analytics tools.
  • Knowledge of SEO best practices.
  • Graphic design skills and familiarity with design tools (e.g., Adobe Creative Suite) is a plus.
  • Ability to work in a fast-paced environment and manage multiple priorities.
  • Knowledge of media monitoring and analysis software
  • Malawian Citizen with National ID.

 

 

6.Job Title : Temporary Master Trainers
Responsible to: District Elections Officers and Electoral Services Officer-Training
Location: Councils
Purpose : Facilitating training and ensuring standardization of electoral process and procedures

Key duties & responsibilities

  • Training field staff on electoral processes and procedures
  • Assist with the planning of training programmes
  • Managing all electoral training materials and equipment
    Recommend in liaison with DEC’s training venues
  • Working hand in hand with Electoral staff in councils and regions
  • Writing and submitting training activity reports.

Qualifications

  • Bachelors Degree
  • Teaching experience
  • Civil Servants

Core Competence

  • Meticulous in planning and organising work
  • Ability to impact knowledge and skills – adult learning
  • Basic computer literacy including MS
    Powerpoint
  • Good communication skills
  • Ability to work in rural areas
  • Analytical skills
  • Must demonstrate impartiality at all times
  • Malawian Citizen with National ID

 

 

7.Job Title: Temporary Warehouse Assistants
Number Required : 240
Responsible to: Warehouse Manager
Location: MEC Warehouses; Main Warehouse Lilongwe 100, Regional Offices (N) – 40, Regional Offices (C) – 50, Regional Offices (S) – 50
Purpose : To enhance smooth flow and accountability of election materials and equipment.

Key duties & responsibilities

  • Physical stock counting of electoral materials
  • Stock recording keeping
  • Packing and packaging election materials
  • Consolidation of election kits
  • Distribution and retrieval of election materials to designed centres
  • Any other duties assigned from time to time

Qualifications

• Minimum MSCE

MODE OF APPLICATION

Interested candidates should submit the following:

  • Cover letter with brief details of their suitability
  • Up-to-date Curriculum Vitae
  • Names and contacts of three traceable referees
  • Certified copies of certificates

 

 

 

B. PERMANENT POSTS

 

1.Job Title: Regional Elections Manager
Number Required : 1
Grade: C4
Responsible to: :Chief Elections Officer
Location: Region Office – South

Key duties & responsibilities

  • General administration of the Malawi Electoral Commission Act and other electoral laws.
  • Providing technical advice to the head office on policy issues regarding operations of the regional office.
  • Managing human, material and financial resources at regional level as well as managing performance of staff in the Region,
  • Producing budgets for the regional office and regional election programmes.
  • Identifying registration and polling staff and organizing their training.
  • Designing and implementing regional logistics plans for registration and polling activities.
  • Supervising registration and polling process at regional level.
  • Receiving and processing registration and polling results in the region and transmitting them to the head office.
  • Receiving and classifying nominations of candidates from returning officers in the region for transmission to the head office.
  • Developing and monitoring linkages with relevant institutions and stakeholders at regional level.
  • Monitoring and evaluating performance of the regional and district offices.
  • Producing appropriate reports as required from time to time.

Qualifications

Master’s Degree in Social Sciences, Political Science, Education, Humanities, Management, or Development Studies with atleast three (3) years of relevant work experience in a senior position

Age: Between 35 to 55 years

Core Competence

  • Knowledge of Malawi Government system
  • Good computer skills
  • Team building and management
  • Research and analytical skills
  • Ability to work under pressure
  • Good communication skills
  • Organizational planning
  • Must demonstrate impartiality at all times
  • Malawian Citizen with National ID.

 

 

2.Job Title: Administration and Human Resources Manager
Grade: C4
Number required: 1
Responsible to: Director of Administration and Human Resources
Location: Head Office

Key duties & responsibilities

  • Managing recruitment, performance and disciplinary hearings for staff
  • Monitoring the implementation of human resource policies and procedures
  • Implementing HR strategies and initiating a signed with overall strategy plan
  • Compiling quarterly reports
  • Administering performance and reward management systems
  • Ensuring that training and development is done in line with training needs, budget and training policy
  • Attending to employee grievances
  • Managing compensation and benefits
  • Supporting current and future business needs of MEC through development and employee engagement
  • Ensuring legal compliance throughout human resource management.

Qualifications

  • Degree in Human Resource Management, Public Administration from accredited or recognized institution of higher learning
  • In addition must have a Master’s Degree in Human Resource Management or Business Administration
  • Malawian Citizen with National ID

Age
Between 30 to 40 years

Core Competence

• Ability to work under pressure
• Good communication and interpersonal skills
• Good organizational planning and time  management
• Computer literate (Word, Excel and PowerPoint)
• People oriented and results driven
• In depth knowledge of labour laws
• Good leadership skills

MODE OF APPLICATION

Interested candidates should submit the following:

  • Cover letter with brief details of their suitability
  • Up-to-date Curriculum Vitae
  • Names and contacts of three traceable referees
  • Certified copies of certificates.

 

 

3.Job Title: Human Resources Development Officer
Number Required : 1
Grade: C6
Responsible to : Director of Administration and Human Resources
Location: Head Office

Purpose: Responsible for identifying training and development needs within the organization and conduct and implementing training activity programs

Key duties & responsibilities

  • Design and implement training and development programmes
  • Developing and managing training budgets
  • Developing effective induction programs
  • Conducting Appraisals
  • Revising employee training plan
  • Producing training materials
  • Monitoring and reviewing the progress of employees who have undergone training
  • Evaluating training development of new staff
  • Helping the managers and training solve specific training problems
  • Keeping up to date with developments in training
  • Looking for ways to grow and refrain talent
  • Conducting and training development needs assessment
  • Implementing and coordinating with department for the employees on Performance Improvement Plan (PIP)
  • Administer specify against departmental budget
  • Producing training reports

Qualifications

Bachelor’s Degree in Public Administration, Human Resources

Age

Between 21 to 40 years

Skills

  • Excellence verbal and writing communication skills
  • Strong presentation skills
  • Ability to evaluate research training options and
  • computer skills especially Ms word, Excel, Powerpoint analytical skills
  • Must demonstrate impartiality at all times.

 

 

 

4.Job Title: Graphics Designer
Number Required: 1
Grade: C7
Responsible to: Director Civic and Voter Education
Location: Head Office

Key duties & responsibilities

  • Generating creative concepts for product design
  • Creating and editing multimedia products (images, audios, videos, animations, virtual reality etc.) in collaboration with MPR and CVE teams
  • Capturing professional images and videos
  • Creating, organizing and maintaining a library or database of photos, videos, art designs, products etc.
  • Reviewing concepts, designs, layouts and providing art direction in compliance to brand standards and project objective
  • Producing monthly reports on work undertaken
  • Preparing finished art for commercial production.
  • Building relationships with other departments to ensure accuracy of information
  • Coordinating with outside agencies, art services, web and application developers, printers, and other stakeholders as necessary.

Qualifications:

  • A minimum of Diploma in Graphic Design/ Visual Communication or Marketing, Public Relations or Mass Communication from a reputable and recognized university plus 3 years work experience in design
  • A professional qualification in motion graphics, animation or multimedia design will be an added advantage

Age

Between 21 and 35 Years

Core Competence

  • Proficiency in using the Adobe Suite (particularly Photoshop, Illustrator, InDesign, Aftereffects, Premiere Pro and Lightroom)
  • Proven knowledge, creative and highly skilled in graphic design
  • Adequate knowledge in digital content management and brand management
  • Receptive to creative critique and ability to manage internal and external relationships
  • Good communication and interpersonal skills
  • Ability to work in teams and quickly adapt to changing situation.

 

 

 

5.Job Title: Assistant Civic and Voter Education Officer
Number Required : 4
Grade: C7
Responsible to: Director of Civic and Voter Education
Location : Head Office and Regional Offices
Purpose: To raise CVE awareness to ensure that the electorate in the constituency are adequately motivated and informed

Key duties & responsibilities

  • Implementing the C & VE strategies and programs.
  • Participating in the development, review and implementation of C & VE programs.
  • participating in the development and delivery of programmes on civic and voter education.
  • Implementing programmes and delivery of materials for use in CVE.
  • Assisting in liaising with stakeholders in C &VE at regional level.
  • Suggesting and initiate to the C & VEO other innovative and effective ways of conducting C & VE.
  • Training C & VE stakeholders on the core activities of the C & VE programmes.
  • Ensuring safe custody of C & VE materials at the Region.
  • Archiving documentation of C&VE materials
  • Assisting in preparation of departmental Elections Budgets
  • Sensitizing voters on electoral process to promote free, fair and credible elections.
  • Conducting public meetings with traditional/ leaders and other stakeholders.
  • Distributing of C&VE materials at regional level
  • Monitoring and evaluating on the impact and effectiveness of C&VE Strategies,  Programmes and materials
  • Any other duties assigned from time to time.

Qualifications

Diploma in Education

Age

Between 21 to 40 years

Core Competence

  • Interpersonal communication
  • Analytical
  • Report writing and presentation
  • Computer skills
  • Must demonstrate impartiality at all times.

 

 

6.Job Title: Drivers
Number Required : 3
Grade: C9
Responsible to: Director of Administration and Human Resources
Location: Head Office – 1, Regional Office Centre – 2

Key duties & responsibilities

  • Driving staff
  • Maintain a log book with details of trip
  • Ensure the vehicle is in good condition and  road worthy

Qualifications

  • MSCE
  • Possession of Class C and D driving license and defensive driving certificate will be an added advantage
  • Two years working experience in a government or reputable organization

Age

Between 21 to 45 years

Core Competence

  • Be reliable, punctual and self-motivated.
  • Have a great attitude and strong work ethics
  • Be able to speak and write English fluently
  • Be capable and confident in his/her ability to work
  • Be physically fit
  • Have no criminal record and be of unquestionable integrity
  • Must demonstrate impartiality at all times.

 

 

MODE OF APPLICATION

Interested candidates should submit the following:

  • Cover letter with brief details of their suitability
  • Up-to-date Curriculum Vitae
  • Names and contacts of three traceable referees
  • Certified copies of certificates

Applications must be clearly marked on the envelope with the title of the position applied for, district you are applying from and submit by mail- hard copies to the following addresses not later than 3rd May, 2024:

 

1. Warehouse Assistant/ Elections Management Device Operators/ Data Quality Control Clerks Elections Management Device Technicians/ Master Trainers Constituency Civic and Voter Education Assistant positions:

To the:
Regional Elections Manager – South
P.O. Box 30873,Chichiri, Blantyre 3.

Regional Elections Manager – Centre
Private Bag A134, LILONGWE.

Regional Elections Manager – North, Private Bag 200, MZUZU.

 

 

2. Web and Social Media Assistants/ Graphics Designer/ Administration & Human Resources Manager/ Regional Elections Manager/ Assistant Civic and Voter Education Officer/ Human Resources Planning and Development Officer and Drivers positions:

To the:

Chief Elections Officer,
Malawi Electoral Commission,
Private Bag 113,
LILONGWE.

 

NOTE:

  • Please take note that interested candidates must apply for one position only and that the name of the district must be indicated on the envelope.
  • Softcopy applications will not be accepted
  • Only shortlisted candidates will be acknowledged.
  • The Malawi Electoral Commission is an equal opportunity employer. Qualified women and persons with disability are encouraged to apply.