POSITIONS: PROJECT MANAGER/ SENIOR ACCOUNTANT/ HUMAN RESOURCES/SAFEGUARDING OFFICER
Full Time
May 8, 2024
Lilongwe, Malawi
May 14, 2024

Company: Forum for African Women Educationalists in Malawi (FAWEMA)

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Overview

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The Forum for African Women Educationalists in Malawi (FAWEMA) is a registered non- governmental organization which brings together educationalists in order to support and promote education for girls and women in Malawi. We work in close partnership with the Ministry of Education, Ministry of Gender, Ministry of Health and other Ministries and partners to support girls and women to acquire education and training for development through advocacy and demonstrative interventions.

FAWEMA’s Vision: A just and inclusive society in which girls and women have necessary skills, competencies and values they need to achieve their potential.

FAWEMA’s Mission: In partnership, FAWEMA fosters innovations, promote positive policies/practice, and provide opportunities for girls and young women, especially the vulnerable, to develop skills, competencies and values that will allow them to be productive members of their societies.

FAWEMA is implementing a new seven-year project from 2024 to 2030 called ‘Second chance pathways for increased access to tertiary education for marginalized young women and men’. The project’s objective is to increase the number of young women and men who are able to access and complete tertiary education, particularly in STEM – related courses, to enhance their opportunity to get dignified and fulfilling work.

In order to ensure quality delivery of the project, FAWEMA seeks to recruit highly motivated and well experienced persons to fill the following positions:

 

1. Project Manager (to be based in Lilongwe)

Reporting to The Programme Manager, the Project Manager will perform the following duties among others:

Key Responsibilities

  • Lead and support the Project Team in preparing, implementing, and monitoring annual operational plans and budget.
  • Work closely with Ministry of Education, Ministry of Labour, Universities, Technical Colleges and other key stakeholders on the implementation of the project
  • Coordinate the design or adaptation of existing approaches/tools for implementation of the project.
  • Lead on the project financial management ensuring accountability, analysis and reporting of financial expenditures to Management and donor.
  • Ensure coordination among Project Team members and stakeholders to enhance learning and sharing on implementation of the project.
  • In consultation with the Monitoring, Evaluation, Accountability and Learning (MEAL) team, ensure that the project is meeting all the intended milestones within the required time
  • Coordinating monitoring of the progress of the project and recommend necessary adaptations based on lessons learned.
  • Support production of visibility products such as periodic news sheets, articles and documentaries about the project and disseminate it to relevant stakeholders.
  • Work with the Management Team to submit accurate and timely program and financial information.
  • Carry out other duties related to the project as assigned by Management.

Qualifications, Skills, Competencies & Experience

  • Masters Degree in Education, Social Sciences or Humanities from an accredited institution.
  • At least 5 years’ experience in implementing education programs with particular attention to girls education.
  • Knowledge of development, education, gender issues and NGO work in Malawi
  • Good experience in managing scholarship programs
  • Experience in capturing and documenting results and lessons from program implementation for management decisions.
  • Good experience in managing donor finances in an NGO set up.
  • Experience mainstreaming gender considerations throughout the project cycle.
  • Ability to handle multiple tasks and meet very strict deadlines.
  • Knowledge and skills in key computer packages: Word, Excel, Power point, internet.
  • A self-starter that can work with minimum supervision and willing to work extra hours when the call of duty demands.
  • Excellent verbal and written communication skills with exceptional attention to details and ability to write high quality reports.
  • A demonstrated good team player with good supervisory skills
  • Personal qualities of integrity, credibility and ability to follow official systems and procedures.

 

2. Senior Accountant (to be based in Lilongwe)

     Reporting to The Finance and Administration Manager, the Senior Accountant will perform the following  duties:

  • Support the Finance Manager in the preparation of quarterly financial and management accounts and specific project reports, ensuring budgets and actuals are accurately monitored and reported in a timely fashion.
  • Process (or approve for processing) payment requests after verifying supporting documents as per financial policy, contract with vendors/service providers and understanding budget implications.
  • Maintain stringent confidentiality of all information used in the Finance Department by developing and implementing an appropriate filing system and ensuring full compliance with audit requirements and prescribed document retention periods.
  • Managing all accounting transactions for the project.
  • Budget preparation, implementation, and control.
  • Coding and posting transactions in the accounting system.
  • Maintaining Cashbook and preparing monthly bank reconciliation statement
  • Participating in the implementation of internal controls and making sure that the organization is following the international accounting standards.
  • Preparation of final accounts and year end or any audit.
  • Preparation of staff salaries and remittances of PAYE, Pensions and WHT to relevant authorities to ensure compliance with laws and regulations.
  • Monitoring and coordinating the implementation of audit recommendations.
  • Managing organization accounts records filing system
  • Managing working cash float ensuring cash liquidations are done in a timely manner within the stipulated timelines.
  • Perform any such duties as may be assigned by Management from time to time.

 Qualifications, Knowledge, Competencies and Skills

  • A bachelor’s degree in accounting/finance or its equivalent from an accredited institution.
  • Professional accountancy qualification such as ACCA is a must.
  • Must be a member of ICAM
  • At least seven years’ experience in financial accounting, three of which must be in a similar position at an NGO or managing donor programs/grants.
  • Computer skills and familiarity with accounting software such as Quickbooks, SAGE is essential.
  • Ability to multi-task and work under pressure
  • Good oral and written communication skills
  •  Excellent time management skills and ability to prioritize a demanding workload.
  • A team player
  • Personal qualities of integrity, credibility and ability to follow official systems and procedures

 

3. Human Resources/Safeguarding Officer (to be based in Lilongwe)

 Reporting to the Finance and Administration Manager, the Human Resources/Safeguarding Officer will  perform the following duties:

  • Support implementation of Human Resources Manual that communicates and provides clarity on company values, policies and procedures, performance management and the on boarding and exit of staff.
  • Assist with planning, coordinating, overseeing, and administering FAWEMA’s human resources programs and projects involving recruitment and selection, classification and compensation, benefits administration, training and development, employee and labour relations, and policy implementation.
  • Assist with the planning and review of compensation strategies on an ongoing basis ensuring that base pay and incentive schemes adequately reflect market realities and are aligned to organizational objectives.
  • Prudently manage external relations activities with key stakeholders such as the Ministry of Labour, employers associations, external training providers and technical assistance partners, health insurance providers, pension fund administrators, and other statutory/regulatory authorities.
  • Ensure effective and appropriate policies and procedures are followed when processing personnel actions (orienting new hires, leave management, promotions, termination, and completion of statutory reports) for the purpose of being timely, accurate, legal, and meeting organizational objectives.
  • Assist with the preparation of an annual company wide HR plan and budget, facilitate and report on the effectiveness of approved training programs, recommend promotions and disciplinary action as and when necessary, and conduct investigations for appropriate action in consultation with Management.
  • Serve as a resource and consultant to managers, supervisors, and employees regarding the resolution of complex personnel issues such as disciplinary actions, confidential investigations, grievance resolutions, individual or team performance, and the interpretation and application of relevant labour laws.
  • Support the employee recruitment and selection process by determining role accountabilities, initiating and coordinating candidate interviews in collaboration with respective departmental heads, finalizing the selection process, then overseeing the standardized on boarding of the successful candidate(s).
  • Curate and log applicable written correspondence within individual employee files, ensure that these files are stored in a secure and confidential manner and are readily accessible as and when required for audit, stakeholder or regulatory review.

 Safeguarding

  • Support the organisation to implement and monitor the safeguarding policy and report regularly to Management on safeguarding issues.
  • Build and maintain relationships with service providers ensuring that the organisation has the right network of support on safeguarding.
  • Conduct safeguarding induction for newly hired staff, volunteers, contractors and stakeholders.
  • Ensure that all staff, volunteers, contractors and partners understand the code of conduct, are aware of expected behaviours and implications of misconduct.
  • Raise awareness on safeguarding policy in project communities and ensure that community members know what behaviours to expect from staff and how to raise and report concerns.
  • Receive safeguarding reports/ concerns and ensure that appropriate steps are taken to address them.
  • Provide regular updates to Management regarding reports/concerns that arise.
  • Maintain proper documentation of all reports and the case handling process.
  • Perform any such duties as may be assigned by Management from time to time. 

Qualifications, Knowledge, Competencies and Skills

  • Bachelor’s Degree in Human Resource Management/ Business Administration, Public Administration from an accredited institution.
  • Excellent computer skills and demonstrated skills in database management and record keeping.
  • Specialized training in employment law, compensation, organizational planning, organization development, employee relations, safety, and preventive labour relations, preferred.
  • Excellent understanding and practical experience on issues of safeguarding
  • General knowledge of labour laws and best practices in Malawi
  • Should have at least 5 years HR and safeguarding work related experience in a busy office.
  • Should be a member of a governing body such as Institute of People Management
  • A team player
  • Personal qualities of integrity, credibility and ability to follow official systems and procedures

 

Interested applicants should submit applications together with their Curriculum Vitae, names and contacts of three referees, not later than 14th May, 2024 to administration@fawema.org and addressed to:

The Executive Director
FAWEMA
P.O. Box 30886
Lilongwe 3

Please note that FAWEMA is an equal opportunity employer