UNDP has been present in Malawi since 1964. Working closely with the Government of Malawi, civil society and the private sector, UNDP’ s work aims to contribute to economic growth, sustainable environmental
management, and democratic governance and accountability in Malawi. UNDP’s Country Programme Document is closely aligned to the Malawi Growth and Development Strategy (MDGS III) and supports Malawi’s aim to achieve the Sustainable Development Goals by 2030.

UNDP’s work in the area of governance in Malawi contributes to the aim of the UN Development Assistance Framework [2019-2023] to address root causes of poor governance, through supporting governance institutions at all levels to harmonize policy, legal and organizational frameworks; strengthen data systems and oversight institutions for enhanced accountability; strengthen gender and human rights frameworks, institutional systems, civic engagement; and improve participation and early warning systems.

Project Context

UNDP Malawi has been supporting the Government of Malawi in operationalizing National Peace Architecture through the establishment of Malawi National Peace and Unity Commission (MPUC) and District Peace and Unity Committees (DPUCs) to strengthen institutional capacities for conflict prevention under Social Cohesion programme. UNDP is currently implementing two conflict prevention and peacebuilding projects: Peacebuilding Fund Project and the Japanese Supplementary Budget Project.

The Project Associate will work under direct supervision of the Project Coordinator- Conflict Prevention and Peacebuilding, supporting the implementation of the peacebuilding projects.

• Provide administrative support to the Project Coordinator including, but not limited to, preparation of meetings, minute taking, drafting reports, travel arrangement, procurement, etc.
• Provide logistical support to the projects, including making budgets and payment sheets for the project activities, such as field visits, trainings and workshops, ensuring all payment requests are completed before the project activities, and supporting disbursement by ensuring compliance with UNDP policies and procedures.
• Facilitate creating requisitions in ERP, issuing Purchase Order and invoices, and following up on the timely submission of payment requests to the finance.
• Support maintenance of the internal expenditures control system which ensures that invoices processed are matched and completed, transactions are correctly recorded and posted in ERP, timely corrective actions on un-posted invoices.
• Liaise with the UNDP finance unit and support the creation of projects in ERP, entry of project budgets, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, and operational and financial closure of projects.
• Follow up on the status of procurement based on the procurement plan.
• Provide capacity support to the implementing partners in financial management.
• Other tasks as directed by the Project Coordinator and/or Governance Portfolio Manager.

Support Project Quality Assurance:

• Prepare and maintain detailed quantitative and qualitative information on the project activities including beneficiaries’ information, results and achievements in close coordination with M&E unit.
• Prepare information for audit of directly implemented (DIM) projects, if applicable, supporting implementation of audit recommendations.
• Support implementation of inventory and physical verification control of the projects’ assets.

Apply Before
24/03/2024, 00:00